Attendance Clerk

Maricopa Unified School District #20

Human Resources
44150 West Maricopa/Casa Grande Highway
Maricopa, Arizona 85138
520.568.5100 - main number
520.568.5151 - fax number

POSITION: Attendance Clerk

CLASSIFICATION: Classified Non-Exempt,  

TERM OF EMPLOYMENT: 40 hour/week ,10 Month Modified Calendar

GENERAL STATEMENT OF RESPONSIBILITIES: 

The Attendance Clerk is responsible for the tracking of daily absences and tardies for students. To comply with A.R.S. 15-807 - Absence from school; notification of parent or person having custody of pupil.  Within two hours after the first class in which the pupil is absent, shall make a reasonable effort to promptly telephone and notify the parent or other person who has custody of the pupil of the pupil's absence from school.

PRINCIPAL DUTIES:  (Essential functions)

• Answer incoming phone calls relating to attendance issues as well as checking phone messages frequently. 
• Ensure teacher’s are taking attendance and entering the attendance data in the student mgmt. system. 
• Create Absence Reports and other User Defined Reports using the student management system. 
• Call parents of students who are absent within two hours after the first class. 
• Daily data update in the student management system for absences, tardies, excuses, etc.
• File excuse notes in students’ cumulative file. 
• Track excessive absences and mail truancy letters. 
• Verify enrollment documents for the student cumulative folders after site secretary has enrolled a student. 
• Process School Record Requests. 
• Track and follow through on 30 day birth certificate waivers. 
• Copy IEP documents and deliver to appropriate personnel. 
• Process withdraw students, paperwork and student data entry. 
• Provide customer service to students and parents. 
• Duties as assigned for data entry in the student management system. 
• Backup for Site Secretary. 

KNOWLEDGE AND SKILLS REQUIRED:

• Knowledge of general school site rules and policy.
• Knowledge of district rules of conduct and policy.
• Skill in communicating orally and in writing.
• Skill in establishing and maintaining effective working relationships with others.

PHYSICAL REQUIREMENTS:  Able to perform the following physical requirements of the position with or without reasonable accommodation:  critical sensory requirements include general vision, corrected to 20/20, hear or listen in the normal range (corrected) and speak and give directions clearly.  Able to walk, sit, stand, kneel, lift, carry, push, pull or otherwise move objects up to 50 lbs. 

MINIMUM QUALIFICATIONS: 

Working knowledge of Word and Excel, customer service skills (person and phone), ability to multi-task, communication skills (written and verbal), working knowledge of student management system helpful. Bilingual preferred. Valid Arizona DPS IVP Fingerprint card. 

REQUIRED LICENSE/CERTIFICATION:  High School Diploma or equivalent.

AN EQUAL OPPORTUNITY EMPLOYER
The Maricopa Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Scouting America and other designated youth groups. The Maricopa Unified School District also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies:

Title IX Coordinator
Assistant Superintendent of Human Resources:
Address: 44150 W. Maricopa/Casa Grande Highway Maricopa, AZ 85138
Telephone Number: 520-568-5100
Email:tbeckett@musd20.org

Section 504/ADA Coordinator
Director of Exceptional Student Services
Address: 44150 W. Maricopa/Casa Grande Highway Maricopa, AZ 85138
Telephone Number: 520-568-5100

Job descriptions and documentation requirements can be accessed and printed from our website at www.musd20.org