Legal Liaison

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

The Legal Liaison functions as the liaison between the public and Office divisions regarding requests for records. This position is responsible for processing public records requests, summons, complaints and subpoenas, as well as requests from County counsel, various County departments, and contracted attorneys assigned to represent MCSO in legal action. This position is also responsible for managing the Legal Hold process.

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Exceptional work-life balance: 4/10 schedule based on business needs
• Manageable workload
• Opportunity for criminal polygraph examinations
• Training opportunities with AZ Polygraph Association, American Polygraph Association, American Association of Police Polygraphists
• Network with other case agencies
• Choice of three medical plans – starting as low as $70/month
• Holidays – 10/year 1 personal day
• Enrollment in the Arizona State Retirement System (Pension)
• Paid sick and parental leaves (birth/adoption)
• 30% discount at KinderCare daycare facilities in the Valley
• MCKids Club daycare next to headquarters.
• Access to free County gyms
• Learn more at Benefits Overview

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education

• High school diploma or GED.

Experience

• Two (2) years' experience in a legal and/or law enforcement setting that includes knowledge of processing legal preparations and legal proceedings.

OR

Combined education and experience qualifications

• Post secondary education may substitute for one (1) year of the minimum qualifications combined with experience on a year-for-year basis.

Other requirements

• Must possess a valid Arizona driver’s license or have the ability to obtain by the time of hire.
• Obtain Terminal Operator Certification (TOC) within one (1) month of hire; with renewal required annually.
• Training that may be provided on-the-job: Safety; Payroll; PREA.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Our Preferred Candidate has

• Experience retrieving/analyzing information from JMS/RMS and CAD databases.
• Advanced proficiency with Microsoft 365 and Adobe Acrobat Professional.
• Video redaction experience using Adobe Premiere, CaseGuard, Axon redaction tools, or similar redaction software.
• Experience responding to public records requests and subpoenas for records.

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Documents production and ensures a timely response.
• Accepts legal service for all current MCSO staff members and, when necessary, provides testimony regarding the records produced by the Legal Liaison Section.
• Advises staff when subpoenas are received for testimony and ensures, when needed, that staff contacts counsel representing MCSO.
• Reviews and analyzes various court filings inclusive of motions, subpoenas, and complaints for content and required action.
• Analyzes and reviews public records requests for content and appropriate action responsive to the requests.
• Coordinates interviews with attorneys and witnesses and distributes subpoenas for testimony.
• Researches, obtains, redacts, and duplicates Office records responsive to legal requests.
• Retrieves and analyzes information from JMS/RMS and CAD databases regarding current/past inmates and charges.
• Drafts and prepares reports and correspondence pertaining to cases.
• Accepts and processes monies received from public records requests.
• Prioritizes and sends out material and forms in accordance with the rules of the court.
• Tracks claims against the Office and manages records according to status.
• Ensures records are distributed within the legal time limits.
• Enters requests for records and receives data from databases.
• Interacts with County Risk Management, County Counsel, outside appointed counsel, and other law enforcement agencies regarding litigation matters and MCSO records.
• Provides the public and other entities with proper forms to file requests for MCSO records. Accepts proper legal service for MCSO employees.
• Provides customer service via telephone, email and in person.
• Processes inmate requests.
• Maintains good attendance to perform tasks as scheduled and/or assigned by the supervisor.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs primarily indoors . May travel to and from job related locations during a scheduled workday, subject to County policies regarding use of County vehicles and/or private vehicles used on County business. Position requires ethical conduct and a professional demeanor.

Work environment

• Indoors
• Rarely outdoors, in temperatures above 90 degrees, or below 40 degrees
Conditions may rarely include stairs or ladders

• 
  

Physical environment

• Sitting, standing, walking
• Driving a vehicle
• Speaking, hearing, seeing, reading
• Distinguishing colors
• Bending, kneeling, reaching, twisting
• Climbing, crawling, crouching, balancing
• Lifting floor to waist thirty (30) pounds
• Lifting waist to shoulder of thirty (30) pounds
• Lifting shoulder to overhead of thirty (30) pounds
• Carrying a weight of thirty (30) pounds for a distance of 100 feet
Pushing/pulling a weight of thirty (30) pounds for a distance of 100 feet

• 
  

Social environment

• Traumatic subject matter
• Interruptions
• Time pressures
• Handling multiple or complicated tasks, frequently changing tasks, unscheduled tasks
• High volume of work
• Accuracy
• Decision making
• Concentration/vigilance
• Teamwork
• Working in close physical proximity with others
• Public contact
• Conditions may rarely include isolation, overtime/rotating shift (upon approval)

Knowledge, Skills, and Abilities

Knowledge of

• Legal terminology, principles, and procedures.
• Arizona Rules of Evidence, Arizona Rules of Civil Procedure regarding rules governing discovery, Arizona Public Records Law, and other legal resources released according to Office Policy and public records procedures.

Skill in

• Communicating effectively in verbal and written formats as appropriate for the needs of the audience.
• Operating office equipment, including media recording devices.
• Preparing detailed correspondence for internal and external audiences.

Ability to

• Review motions, subpoenas, complaints, and requests for records and independently determine most efficient method for processing.
• Establish and maintain effective working relationships.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Minimum Education

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.