What are the responsibilities and job description for the Accounts Payable Associate position at Margolis & Villegas Accountancy Corporation?
Job description:
Accounts Payable Specialist
Seeking a detail-oriented Bookkeeper / Accounts Payable Specialist with a strong understanding of basic accounting principles to support our accounting team. This role involves managing accounts payable, reconciliations, payroll support, and bookkeeping for multiple clients in a fast-paced CPA firm environment.
The ideal candidate is organized, proactive, and comfortable managing a high volume of transactions while maintaining accuracy. We are looking for someone with a positive attitude who works well in a team environment and takes pride in delivering high-quality work.
Key Responsibilities
- Process Accounts Payable, including invoice entry, coding, and payment processing
- Reconcile vendor statements and payables accounts
- Perform bank and credit card reconciliations
- Maintain accurate general ledger entries
- Assist with payroll processing and payroll reconciliations
- Prepare payroll tax returns and filings
- Prepare and maintain detailed workpapers, including reconciliations, accounts schedules, and supporting documentation for tax preparation, financial reporting, and audit engagements.
- Track employee benefits, health insurance deductions, and bonus payments
- Maintain bookkeeping for multiple clients and entities, including S-Corporations
- Support month-end and year-end close procedures
- Assist with audit preparation and documentation
- Communicate with clients and vendors regarding financial questions
- Manage a heavy workload with multiple deadlines
Experienced AP Specialist
- Bachelors/Associates Degree in accounting or related field
- 5 years bookkeeping/accounting experience
- Prior experience working at a CPA firm or accounting firm strongly preferred
- Strong background in Accounts Payable and vendor reconciliation
- Experience processing payroll, payroll tax returns, and payroll reconciliations
- Experience working with multiple clients and high-volume workloads
- Knowledge of S-Corporation accounting
- Experience with bonus payroll, employee benefits, and health insurance deductions
- Strong organizational and time-management skills
- Ability to prioritize deadlines and maintain accuracy
Preferred Skills
- QuickBooks experience (Online and Desktop)
- a plus
- Strong Excel skills
- Experience supporting multiple client accounts
- Ability to maintain confidential financial information
Personal Qualities
- Positive attitude and willingness to learn
- Team player who collaborates well with staff and management
- Strong work ethic and ability to take ownership of responsibilities
- Organized, dependable, and detail-oriented
- Ability to work well under deadlines in a fast-paced environment
- Professional communication with clients and team members
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- Work Location: In person