Payroll Administrator

Job Description

Job Summary

The Payroll Administrator’s will be responsible for ongoing administration of payroll generation/balancing, internal/external reporting, time and labor analysis, as well as records/ retention. Reporting to the Payroll Manager this person will help to ensure delivery, communication, and administration of payroll programs are supported and completed effectively and in a timely manner.

Job Responsibilities

• Administers full cycle payroll processing, from time entry through payroll staging and post payroll processing for weekly payroll cycles.
• Produce payments for PRAs, travel expenses, paid time off, and shortages.
• Achieve timely resolution of employee payroll issues including paycheck issues, distribution, and employee questions.
• Build ongoing internal and external client service relationships for all payroll related matters.
• Maintain payroll records and reports, exports and imports data, and processes override deductions.
• Remains knowledgeable of current and changing laws and regulations affecting local, state and overall U.S. payroll administration.
• Maintains detailed knowledge of all Company plans, programs, and benefits as they relate to payroll administration.
• Assists in the completion of 940/941 quarterly tax reports and state unemployment tax reporting, as well as weekly federal tax deposits.
• Performs special projects and assignments as required.
• Prepare and submit weekly certified payroll reports and other documentation as required per contract specifications.
  
  

Job Requirements

Education

• Bachelor’s degree in Accounting, or related field of study, or high school diploma/GED with equivalent work experience.
• Certified Payroll Professional preferred.
  
  

Experience

• 3-5 years of payroll administration experience.
• Relevant industry experience in commercial, residential and multifamily construction preferred.
• Hands on experience with JD Edwards Enterprise One a plus.
• Familiarity with prevailing wage and certified payroll job requirements and reporting preferred.
• In-depth knowledge of the FLSA, and DOL/IRS guidelines and regulations. As well as other payroll laws/regulations and ability to interpret and apply those to ongoing payroll administration efforts.
• Ability to work in a fast-paced environment, as well as the ability to meet deadlines.
  
  

Skills

• Bilingual (English/Spanish) is a plus.
• Must have excellent Excel skills.
• Must have excellent math skills and attention to detail.
• Solid analytical skills and attention to detail. Ability to use independent judgement with discretion.
• Ability to manage multiple projects and deadlines with changing priorities.
• Strong interpersonal skills and team work orientation to address any issues, confidentiality and professionalism.
• Ability to communicate directly with all levels of the organization.
• Microsoft Office (Excel, Outlook, Word, and Power Point)
• Must be willing to learn and train with multiple team members.
• Knowledge of construction certified payroll
  
  

Working Conditions

• Able to perform work indoors in an office environment.
• Able to work in an office environment with moderate pressure to meet deadlines.
• Able to work overtime to meet established deadlines.
  
  

Physical Requirements

• Able to communicate orally and write in a clear manner.
• Able to hear oral communication either in person or on equipment such as telephone or mobile phone.
• Able to operate a personal computer, either desktop or laptop, for extended periods of time creating, composing and reviewing documents and spreadsheets.
• Able to operate office equipment, including telephone, mobile phone, photocopier, fax machine, scanner and calculator.
  
  

Direct Reports

This position has no supervisory responsibilities for direct reports

*We are an Equal Opportunity Employer*