What are the responsibilities and job description for the Administrative Assistant / Assistant Book Keeper - Part Time position at Marcelli Steel?
Company Overview:
We are a busy growing structural steel company specializing in commercial and industrial steel fabrication. Our team takes pride in delivering high-quality projects with integrity and precision. We’re looking for a reliable and detail-oriented Administrative Assistant and Book Keeper to join our office, part-time, and help support the financial and organizational functions of our business.
We are a busy growing structural steel company specializing in commercial and industrial steel fabrication. Our team takes pride in delivering high-quality projects with integrity and precision. We’re looking for a reliable and detail-oriented Administrative Assistant and Book Keeper to join our office, part-time, and help support the financial and organizational functions of our business.
Key Responsibilities:
Bookkeeping:
- Assist with Invoicing, accounts payable and receivable
- Enter New Employees into payroll systems
- Process Certified Payroll as needed
- Maintain accurate and up-to-date financial records using QuickBooks (or your accounting software) Assist with financial reporting and tax preparation and Insurance Audits
Administrative Support:
- Answer phone calls and emails; route inquiries appropriately
- Typing dictated information with accuracy and attention to detail
- Conducting research as requested to support ongoing tasks and projects
- Maintain organized digital and paper filing systems
- Organize and maintain current office paper filing system for management
- Order office supplies and maintain inventory
- Schedule meetings as needed and support project managers with administrative tasks
- Help coordinate subcontractor and vendor documents (e.g. W-9s, COIs, lien waivers) Other clerical tasks as needed
Qualifications:
- Proven experience in administrative and book keeping or other similar roles (construction or steel industry a plus)
- Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time-management skills
- High attention to detail and accuracy
- Ability to work independently and manage multiple tasks
- Excellent verbal and written communication skills
Compensation: Hourly Wages
- Starting pay is based on experience and demonstrated ability. A short probationary period may be used to assess performance and fit. This period also allows candidates to showcase their strengths beyond what a resume can reflect. Based on demonstrated skills and contributions, wages may be adjusted upward following this period.
Benefits:
- Flexible scheduling within business hours
- Supportive and experienced team environment
- Opportunity to grow with a stable and reputable company
- Retirement Plan offered after 6 months through MyCTSavings
Hours: Part-Time, 20–30 hours per week ( /-), Monday–Friday
Work Hours: 9:00 AM start, end time varies based on workload (no later than 5:00 PM)
How to Apply:
Please send your resume and a brief cover letter outlining your experience and availability
Work Hours: 9:00 AM start, end time varies based on workload (no later than 5:00 PM)
How to Apply:
Please send your resume and a brief cover letter outlining your experience and availability