Finance Assistant/HR Specialist, on-site Key West, FL

Overview
This job is fully on site in Key West, FL - not a remote role. The Monroe Association for ReMARCable Citizens, or "MARC House" is a not-for-profit agency, that seeks to improve the lives of the clients we serve by providing wrap around life services for adults within Monroe County who have developmental and intellectual disabilities. Our mission is to help our clients thrive and become productive citizens in their community, while providing a loving support system they can always come home to.

While we continue to grow, MARC is seeking a Finance Assistant/ HR Specialist to join our family in supporting our mission and clients' needs. This is an on-site job that requires all candidates to already live within a commutable distance to Key West, FL. MARC does not provide relocation assistance, so you must already have secure housing or plan to relocate to the area within the next few weeks.

Under general supervision of the Business Manager and the Human Resources Manager, the Finance Assistant/HR Specialist will provide a blend of financial and human resources duties, such as processing payroll, managing accounts payable and receivable, assisting with budgeting, onboarding new employees, and ensuring compliance with labor laws. This versatile role requires strong analytical skills for financial tasks and excellent communication and interpersonal skills for HR functions. This is a good role for someone who is seeking to grow within the organization.

Finance Assistant Illustrative Functions/Tasks:

• Perform financial/banking reconciliations and prepare journal entries.
• Assists finance department during auditing.
• Generate financial reporting.
• Supports accounts payable and receivable team, including processing invoices, verifying expenses, and ensuring timely payments.
• Assists Business Manager in other areas as needed.

Human Resources Specialist Illustrative Functions/Tasks:

• Payroll: Assist with payroll administration and process related financial data. Review all time sheets for accuracy daily, prepare bi-weekly payroll, make adjustments for salary increases and new deductions. You will own the payroll process once fully trained.
• Training: Maintains Excel sheets and Access DB for ongoing required APD training for all staff and communicates to staff, on a monthly basis, training that is due.
• Maintain accurate employee data in HRIS and other systems.
• Provide fingerprinting/background checks for new hires and outside community, and coordinate setting up appointments.
• Assists HR Manager in other areas as needed such as placing ads for job openings, explaining new-hire requirements, coordinating appointments for new applicants, processing new hires, and other duties as assigned.

Requirements:

Minimum: Bachelor’s degree in finance, business, HR, or related field, or at least 2 years of proven experience in Human Resources or Finance role.

Computer Skills: Must have good understanding of MS Office products, including Excel (basic formulas), Outlook, and Word.

Other Skills: Must be technology savvy and possess ability to learn new systems and have good problem-solving skills. Must be super organized, detail oriented, have meticulous accuracy, and the ability to quickly pivot from task to task. Must maintain confidentiality.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Paid jury duty
• Paid time off
• Vision insurance

Application Question(s):

• What is your current address? City and State

Ability to Commute:

• Key West, FL 33040 (Required)

Ability to Relocate:

• Key West, FL 33040: Relocate before starting work (Required)

Work Location: In person