What are the responsibilities and job description for the Financial Assistant position at MARC, Inc. of Manchester?
Description
MARC, Inc. of Manchester is looking to hire a Financial Assistant for our Financial Department. The position supports the Finance Department by performing accounts payable, accounts receivable, and general accounting duties for the agency. This role helps ensure accurate financial recordkeeping, timely processing of invoices and payments, and proper billing related to services funded through state and other funding sources, including programs associated with developmental disability services. This role helps to ensure that all financial related matters within MARC, Inc. are in compliance with MARC Policies and Procedures, and with State and Federal, policies, procedures and requirements.
This is a Full-Time position with a schedule of Monday through Friday 8:00a.m. - 4:00p.m. for a total of 37.5 hours per week.
Essential Duties & Responsibilities
Accounts Payable (AP)
MARC, Inc. of Manchester is a not-for-profit agency which supports people with disabilities in Manchester, Connecticut and surrounding towns since 1952. MARC, Inc. embraces the philosophy that all people should live, work, and play in their community, making friendships and contributions consistent with their skills and abilities. MARC, Inc. ensures access to and maximization of presence and participation in Connecticut town life, opportunities to develop and exercise competency, opportunities to make choices in the pursuit of a personal future, and good relationships with family members and friends, with respect and dignity.
MARC, Inc. of Manchester is an Equal Opportunity Employer
MARC, Inc. of Manchester is looking to hire a Financial Assistant for our Financial Department. The position supports the Finance Department by performing accounts payable, accounts receivable, and general accounting duties for the agency. This role helps ensure accurate financial recordkeeping, timely processing of invoices and payments, and proper billing related to services funded through state and other funding sources, including programs associated with developmental disability services. This role helps to ensure that all financial related matters within MARC, Inc. are in compliance with MARC Policies and Procedures, and with State and Federal, policies, procedures and requirements.
This is a Full-Time position with a schedule of Monday through Friday 8:00a.m. - 4:00p.m. for a total of 37.5 hours per week.
Essential Duties & Responsibilities
Accounts Payable (AP)
- Process vendor invoices and verify accuracy, coding, and required approvals.
- Enter invoices into the accounting system and prepare payments.
- Maintain vendor files and ensure required documentation (W-9s, contracts, etc.) is on file.
- Reconcile vendor statements and resolve discrepancies.
- Complete credit card and expense report reconciliation.
- Prepare and submit invoices for agency services and funding sources.
- Monitor outstanding receivables and follow up on unpaid balances.
- Post incoming payments and maintain accurate client and funding source accounts.
- Enter and reconcile billing related to programs funded through state agencies.
- Enter bank deposits and maintain supporting documentation.
- Support monthly financial close processes.
- Maintain organized financial records and documentation for audits.
- Analyze financial reports and other account reconciliations.
- Provide administrative support to the Finance Department as needed.
- Attends all department and agency staff meetings.
- Ability to cross train within the department and provide coverage as necessary.
- Performs other duties as designated by the Financial Director/Coordinator.
- High school diploma or GED required. Associate’s degree in accounting or finance preferred.
- Two years’ experience of full-charge bookkeeping, accounts payable or accounts receivable preferably in a non profit setting.
- Experience with financial software and systems. Abila/MIP preferred.
- Knowledge of Microsoft Office applications.
- Ability to analyze situations and strong attention to detail.
- Excellent communication and interpersonal skills.
- Valid driver’s license and the ability to transport people served if needed.
- Must be able to complete all essential job duties, minimum qualifications, and physical efforts with or without a disability.
- Frequent sitting, walking, standing, and driving.
- Ability to stand, sit, use a telephone, and type at a computer.
- May require occasional lifting of up to 25 lbs.
- No
MARC, Inc. of Manchester is a not-for-profit agency which supports people with disabilities in Manchester, Connecticut and surrounding towns since 1952. MARC, Inc. embraces the philosophy that all people should live, work, and play in their community, making friendships and contributions consistent with their skills and abilities. MARC, Inc. ensures access to and maximization of presence and participation in Connecticut town life, opportunities to develop and exercise competency, opportunities to make choices in the pursuit of a personal future, and good relationships with family members and friends, with respect and dignity.
MARC, Inc. of Manchester is an Equal Opportunity Employer