Attendance Clerk/Registrar

In order to be considered for this position, please apply on our website: https://www.marblefallsisd.org/site/Default.aspx?PageID=10543

JOB DESCRIPTION

Job Title: Attendance/PEIMS Clerk & Receptionist Exemption Status/Test: Nonexempt

Reports to: Principal Date Revised: May 2022

Dept./School: Assigned Campus

Primary Purpose:

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.
Provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Ability to use software to develop spreadsheets and databases, and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to meet established deadlines
Ability to maintain accurate and auditable records
Basic math skills
Effective organizational, communication, and interpersonal skills
Ability to operate multi-line phone system

Experience:
1 year data entry experience

Major Responsibilities and Duties:

Records and Reports

1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.

2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.

3. Assist parents, students, and faculty with questions regarding student attendance.

4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.

5. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

6. Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.

7. Assist counselor with enrollment, withdrawals, and transfer of students

Reception and Phones

8. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

9. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.

10. Assist parents in checking students in and out of school.

11. Prepare and distribute student identification cards, bus passes, and parking stickers.

12. Assist with the receipt and distribution of student materials, including homework requests.

13. Receive, sort, and distribute mail, messages, documents, and other deliveries.

Other

14. Assist in campus office as needed including clerical assistance and scheduling of appointments.

15. Maintain confidentiality.

16. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Received by Date

Job Type: Full-time

Pay: From $15.13 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Marble Falls, TX 78654: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location

Salary : $15 - $0