Administrative Assistant

Our client is seeking a dependable and detail-oriented Administrative Assistant to provide essential support to daily office operations. This role plays a critical part in ensuring smooth workflow by maintaining organized records, supporting financial tracking processes, and serving as a professional point of contact for visitors and callers. The ideal candidate brings a strong administrative foundation, excellent attention to detail, and a commitment to accuracy in both clerical and accounting-related tasks.

In this position, you will contribute directly to the efficiency of the team by managing documents, supporting general ledger tracking, and assisting with accounts payable and receivable processes. If you enjoy working in a structured environment where organization, consistency, and professionalism are valued, this is an excellent opportunity to make a meaningful impact.

Key Responsibilities:

• Provide routine administrative support including maintaining records and files
• Enter and manage data within computer systems accurately and efficiently
• Answer incoming calls and greet visitors in a professional and welcoming manner
• Maintain financial records and track balances across general ledger categories such as operating, equipment, travel, and staff development
• Prepare accounts payable and receivable documentation and assign proper accounting codes in accordance with policies and procedures
• Receive, review, code, and process clerical accounting documents including invoices, claims, and billing forms
• Ensure all documents meet established formats, timelines, and regulatory requirements

Qualifications:

• Prior administrative or clerical support experience preferred
• Basic knowledge of accounting processes, including accounts payable and receivable
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Proficiency with standard computer systems and data entry
• Excellent communication and customer service skills