HR & Safety Assistant

Essential Duties

Human Resources Administration

• Provide front desk coverage, including answering phones, greeting guests, and managing general inquiries in a professional and courteous manner.
• Welcome and direct job applicants, employees, and visitors, ensuring a positive first impression of the organization.
• Scan, maintain, and update employee records and personnel files in accordance with company policies and legal requirements.
• Create employee identification badges; enroll new hires into the electronic door access (swipe card) system.
• Support employee engagement initiatives by assisting in the coordination of appreciation events such as luncheons, picnics, and service award programs.
• Maintain office supplies by submitting orders as needed.
• Provide clarification and guidance on employee handbook policies and procedures as needed.
• Provide UKG support to employees and the HR team as needed.
• Provide administrative support by serving as a backup for entering new hire data into the HRIS system
• Perform other related duties and responsibilities as assigned to support the Human Resources department.

Safety Administration

• Administer and maintain our safety management system (Safety 101) by entering and updating data, creating electronic forms, and maintaining safety-related documentation such as policies, corrective actions, and inspections.
• Ensure information within Safety 101 is accurate, organized, and current, and support the Safety team in utilizing system features and reporting tools effectively.
• Transfer manual inspections, checklists, and audits to Safety 101 across our business units.
• Maintain and ensure corrective actions are submitted and executed.
• Prepare and distribute safety reports and key performance indicators (KPIs) to support tracking and continuous improvement efforts.
• Provide general administrative assistance to the Safety Team, including scheduling, correspondence, documentation tracking, and report preparation.

Skills, Abilities, and Education

• Education: High school diploma or equivalent required. Associate’s degree in Human Resources, Business Administration, or Occupational Safety preferred.
• Experience: Minimum of 1–3 years of administrative or clerical experience; previous experience in Human Resources or front office support preferred.
• Certifications: None required; HR or Safety certification (SHRM, PHR, OSHA 10/30) is a plus.
• Language: Effective verbal and written communication skills required, as well as fluency in both Spanish and English.
• Technology: Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS (UKG/UltiPro), Learning Management Systems (LUMA1), and Safety Management Systems (Safety 101) preferred; ability to operate standard office equipment.
• Skills and Abilities:
• Excellent organizational skills with strong attention to detail
• Ability to handle confidential and sensitive information with discretion
• Strong interpersonal and customer service skills
• Ability to work independently and as part of a team
• Professional demeanor and dependable work ethic
• Willingness to assist with employee events, safety initiatives, and culture-building activities
• Ability to compile, track, and report data accurately to support HR and Safety KPI reporting
• Cultural Match/Behavioral Competencies:
• Demonstrates integrity, respect, and accountability
• Flexible and adaptable to changing business needs
• Approachable, supportive, and team-oriented
• Shows initiative and commitment to delivering high-quality work
• Values collaboration across HR, Safety, and Operations to promote a safe and engaging work environment