What are the responsibilities and job description for the Personal Assistant to the CEO position at manychat?
Personal Assistant to the CEO
WHO WE ARE 🌍
Manychat is a leading Chat Marketing platform. We help businesses engage with their customers on Instagram, Facebook Messenger, WhatsApp, and Telegram.
Trusted by over 1 million brands in 170 countries, we're an official Meta Business Partner, backed by top investors including Bessemer Venture Partners.
With 350 teammates across international offices in Barcelona, Austin, Amsterdam, São Paulo, and Yerevan — Manychat helps businesses across the globe improve their ROI and grow faster.
WHO WE'RE LOOKING FOR 🌟
We’re looking for a high-potential Personal Assistant to support the CEO of Manychat in Palo Alto, CA.
This is a unique opportunity for a smart, resourceful, and proactive graduate or early-career professional who’s excited to learn directly from a founder while taking real ownership of execution across personal and professional priorities.
You’ll work side-by-side with the CEO, helping him stay focused on high-impact decisions by managing all operational, personal, and logistical details with precision and care. From scheduling and research to coordinating household projects and handling day-to-day tasks, you’ll be the person who makes things happen.
You’re naturally organized, adaptable, and quick to learn. You take pride in handling details others overlook, and you thrive in an environment where initiative and reliability are key.
Fluency in Russian is essential, as you’ll coordinate both business and family-related matters. The role is based locally in Palo Alto (within 15–20 minutes) and combines remote coordination with regular in-person interactions.
WHAT YOU’LL DO 🚀
Protect the CEO’s focus — taking ownership of logistics, errands, and coordination so his attention stays on strategic priorities.
Manage scheduling and communications, ensuring seamless organization across professional and personal calendars.
Coordinate projects and vendors — from contractors and household services to travel logistics and event planning.
Handle daily operations such as booking appointments, arranging meetings, managing deliveries, or researching services.
Oversee household and family logistics, including scheduling childcare support, home maintenance, and errands.
Plan and support events, from dinners and gatherings to small networking or social occasions.
Keep everything documented — maintaining clarity across tasks, contacts, and ongoing workflows for smooth continuity.
Continuously look for leverage: propose improvements, automations, or new ways to save time and streamline operations.
WHAT YOU’LL BRING 💥
Strong organizational and prioritization skills, with a natural ability to bring order to complexity.
Fluent communication in Russian and English, both written and verbal.
A proactive, self-starting mindset: you don’t wait for instructions — you anticipate needs and act quickly.
Resourcefulness: you can figure things out, whether it’s troubleshooting a system, booking the right vendor, or managing an unexpected issue.
High attention to detail and pride in delivering quality work.
Tech-savvy: comfortable with Google Workspace, Apple products, and digital productivity tools (Notion, task managers, etc.).
Discretion and reliability: able to handle sensitive information with confidentiality and professionalism.
Adaptability and humility: equally comfortable managing errands, coordinating with executives, or solving hands-on problems.
Curiosity and growth mindset: eager to learn how a fast-scaling tech company operates and how to create more leverage every day.
Local presence: based within 15–20 minutes of Palo Alto, available for in-person coordination several times a week.
Nice to have: Experience managing projects, logistics, or events — whether through internships, part-time roles, student organizations, or side projects.
WHAT WE OFFER 🤗
We care deeply about your growth, well-being, and comfort:
💙 Competitive compensation based on experience and impact.
📚 Direct mentorship and exposure to executive operations at a global tech company.
🫶 A high-trust, high-autonomy environment where initiative is valued.
🤝 A rare opportunity to learn directly from the CEO while contributing to meaningful outcomes daily.
🌟 A dynamic, fast-moving role with real responsibility and room to grow.
Manychat is an Equal Opportunity Employer. We’re committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance.
This commitment is also reflected through our candidate experience. If you have individual needs that may require an accommodation during the interview process, please indicate this in your application. We will do our best to provide assistance throughout your interview process to ensure you’re set up for success.
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