Construction Administrator

Position Summary

The Construction Administrator manages the pre-production administrative process from site work through production handoff, ensuring customers move efficiently through pre-production and into construction. This role oversees site evaluations, dirt work, utilities, and permitting while ensuring all requirements are completed on time and within budget. During production, the Production Administrator facilitates change orders, manages closing processes, and ensures final funds are received prior to closing.

Key Responsibilities

Pre-Production & Site Evaluations

• Review property and project documentation.

• Schedule site evaluations with homeowners and area superintendents.

• Process site-related change orders as required.

Dirt Work & Pad Coordination

• Follow up when dirt work is homeowner responsibility.

• Trigger and hand off dirt work to Superintendent when company-managed.

• Track dirt pad completion until compaction and PI reports are received.

Permitting & Parish/County Filings

• Own the permitting process for all custom homes from application through permit issuance.

• Coordinate with homeowners, engineers, surveyors, and permitting officials.

• Obtain approvals, documentation, and required permits.

• Research and document local codes for new parishes/counties and communicate updates across teams.

• Establish contacts with new permitting offices.

• Develop clear SOPs for each parish, county, or municipality.

Homeowner Responsibility Follow-Up

• Ensure permitting, utilities, and dirt work are complete before design handoff.

• Create, file, and track all NOT/NOA/NOC documents with appropriate jurisdictions.

• Confirm return and proper filing of all recorded documents.

Production Change Orders

• Process client-initiated field change orders.

• Obtain homeowner signatures and payment.

• Distribute and process change orders internally across departments.

Closings

• Track projected closings using dashboards and reporting tools.

• Review closing costs and prepare final statements.

• Issue final change orders, per diems, and reimbursements.

• Provide completion documents to lenders.

• Ensure all final funds are received prior to closing.

• Maintain communication with lenders throughout construction regarding timelines and delays.

• Manage internal closing calendars.

• Confirm all closing documentation is properly saved by Superintendents.

Dashboard & Production Mapping

• Maintain Custom Division dashboards tracking:

  • Site evaluations

  • Permitting

  • Homes in production

  • Closings

• Place all new homes accurately on production maps.

• Remove completed homes and archive them in the closed tab.

Key Performance Indicators (KPIs)

• Pre-Production Timeline: 124 days

• Permitting Completion: 21 days

• Closings aligned with unit count targets

• Timely handoffs aligned with unit count budgets

Qualifications

Basic Requirements

• High school diploma or equivalent.

• 3–5 years of experience in construction or residential building (preferred).

Technical Knowledge & Skills

• Strong organizational and administrative skills.

• Ability to manage multiple projects and deadlines simultaneously.

Professional & Interpersonal Skills

• Excellent written and verbal communication skills.

• Steady, consistent demeanor with strong attention to detail.

• Demonstrates honesty, integrity, and professionalism.

• Presents the company in a positive and professional manner.

• Proactively shares relevant information and offers thoughtful improvement suggestions.

Work Environment & Schedule

• Flexible During Normal business hours of 7:00 AM - 5:00 PM Monday–Thursday and Friday: 7:00 AM – 12:00 PM

• 20-29 hours per week

• Supports all company markets.