MES Administrative & Financial Secretary

Administrative & Financial Secretary (Full-Time with Benefits)

GENERAL FUNCTIONS

The Administrative & Financial Secretary serves as the primary administrative professional in the school office and plays a critical role in ensuring efficient daily operations. This full-time position provides leadership in office management while delivering high-quality customer service to students, staff, parents, and community members.

The Administrative & Financial Secretary performs a wide range of administrative, clerical, and financial duties, including supervising office procedures, coordinating communication, and maintaining accurate records. This position also serves as the school’s Financial Secretary, overseeing financial processes and ensuring compliance with district policies and procedures.

This is a benefited, full-time position aligned with district employment guidelines.  

ESSENTIAL FUNCTIONS

The Administrative & Financial Secretary is responsible for a variety of administrative, clerical, and financial duties essential to the success of the school:

Administrative and Office Leadership Responsibilities

• Serve as the lead secretary and primary point of contact for the school office.
• Provide leadership and direction for front office operations and systems.
• Answer phones and respond to inquiries with professionalism and efficiency.
• Welcome and assist visitors, ensuring a positive and safe school environment.
• Manage incoming and outgoing mail, email, and documents.
• Maintain accurate student and school records in both digital and paper formats.
• Demonstrate strong working knowledge of Google Suite and/or Microsoft Office.
• Support administrators, teachers, and staff with clerical and organizational needs.
• Schedule appointments, meetings, and events; provide reminders and coordination support.
• Prepare agendas, correspondence, and take meeting minutes as needed.
• Order, organize, and maintain office and instructional supplies.
• Handle confidential information with a high level of discretion and professionalism.
• Assist with training and onboarding of office support staff as needed.
• Perform other duties as assigned by administration.

Financial Responsibilities (Financial Secretary Role)

• Manage and reconcile all school financial accounts in accordance with district policies.
• Receive, record, and deposit funds from school programs, activities, and events.
• Prepare and process purchase orders, invoices, reimbursements, and vendor payments.
• Maintain accurate and detailed financial records for auditing and reporting purposes.
• Assist administration with budget tracking and provide regular financial reports.
• Ensure compliance with all district and state financial procedures and accounting standards.
• Collaborate with district financial personnel to ensure accuracy and transparency.
• Support fundraising activities and student accounts with proper accounting practices.

QUALIFICATION REQUIREMENTS

All applicants must be fingerprinted and successfully pass a criminal background check.

Minimum Qualifications

• High school diploma, GED, or equivalent (as reviewed by Human Resources).
• Previous office or administrative experience required; school-based experience preferred.
• Demonstrated leadership or capacity to manage front office systems preferred.
• Strong computer skills, including proficiency in Microsoft Office and/or Google Suite.
• Experience with financial recordkeeping, bookkeeping, or accounting strongly preferred.
• Excellent organizational, multi-tasking, and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and professionalism at all times.
• Proven problem-solving skills and ability to work independently.
• References demonstrating integrity, reliability, and dependability.
• Competence in reading, writing, and basic math.
• Basic First Aid knowledge is helpful, with willingness to assist students as needed.
• Ability to build and maintain positive relationships with students, staff, and community members.

APPLICATION DEADLINE

Friday, May 1st at 11:59 PM or until filled.

Salary : $19 - $20