What are the responsibilities and job description for the Accounting Specialist (Pre Invoice Specialist II) - Hybrid Work Schedule position at Mansfield Oil Company?
The Pre-Invoice Specialist II is responsible for the timely collection and tracking of pending orders; validation, processing, and reconciliation of vendor transactions daily; managing statement of accounts and maintaining productive billing relationships for our less than truckload vendor partners to our customer locations nationwide.
Responsibilities
Open Order Fulfillment
* Request, collect, and manage open vendor orders
* Identify incorrect schedules and make adjustments as needed
Process Vendor Invoices
* Receive manual and automated invoices and process for payment
* Manage pending file status to established metric/goals
* Identify, research, and resolve pricing, tax, and set -up related issues on invoices
* Determine internal vs external invoice issues and engage appropriate stakeholders for resolution
* Identify necessary credit/rebills and request from vendors
Statement of Accounts
* Collect and track statements from assigned vendors monthly
* Resolve untimely outstanding accounts payable items
Root Cause Analysis and Process Improvement
* Identify and analyze trends across multiple vendors and transactions and resolve pursuant to department goals
* Establish processes with vendors to correct transaction file errors
* Proactively analyze failing files for root cause and enact solutions
* Identify and execute opportunities to transition vendors to ERS or manual fulfillment
Other Duties as Assigned
* Maintain a positive billing relationships with assigned vendors
* Train new or advancing vendors on Mansfield processes and billing methods
* Assist with other LTL billing responsibilities as needed
Position Requirements
Formal Education & Certification
* High school diploma required
* Associates degree or higher preferred
Knowledge & Experience
* Must have at least two years' professional work experience, preferably in billing or accounts receivable/accounts payable
* Petroleum Industry knowledge preferred
* Must be able to use Microsoft Office suite with confidence (Word, Outlook, Excel, PowerPoint)
* Advanced proficiency with Microsoft Excel required (Vlookups, Xlookups, Pivot Tables, etc.)
Qualifications & Characteristics
* Strong communication skills
* Strong problem solving skills
* Ability to multi-task
* Ability to work in a team environment
Work Environment
* 40 hours per week - hybrid schedule available once training is completed (3 days in the office, 2 days remote); training take at least 3 months
* Sitting for extended periods of time
* Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Mansfield Oil is an equal opportunity employer that takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability status.