Accounting Specialist (Pre Invoice Specialist II) - Hybrid Work Schedule

The Pre-Invoice Specialist II is responsible for the timely collection and tracking of pending orders; validation, processing, and reconciliation of vendor transactions daily; managing statement of accounts and maintaining productive billing relationships for our less than truckload vendor partners to our customer locations nationwide.

Responsibilities

Open Order Fulfillment

• Request, collect, and manage open vendor orders
• Identify incorrect schedules and make adjustments as needed

Process Vendor Invoices

• Receive manual and automated invoices and process for payment
• Manage pending file status to established metric/goals
• Identify, research, and resolve pricing, tax, and set –up related issues on invoices
• Determine internal vs external invoice issues and engage appropriate stakeholders for resolution
• Identify necessary credit/rebills and request from vendors

Statement of Accounts

• Collect and track statements from assigned vendors monthly
• Resolve untimely outstanding accounts payable items

Root Cause Analysis and Process Improvement

• Identify and analyze trends across multiple vendors and transactions and resolve pursuant to department goals
• Establish processes with vendors to correct transaction file errors
• Proactively analyze failing files for root cause and enact solutions
• Identify and execute opportunities to transition vendors to ERS or manual fulfillment

Other Duties as Assigned

• Maintain a positive billing relationships with assigned vendors
• Train new or advancing vendors on Mansfield processes and billing methods
• Assist with other LTL billing responsibilities as needed

Position Requirements

Formal Education & Certification

• High school diploma required
• Associates degree or higher preferred

Knowledge & Experience

• Must have at least two years’ professional work experience, preferably in billing or accounts receivable/accounts payable
• Petroleum Industry knowledge preferred
• Must be able to use Microsoft Office suite with confidence (Word, Outlook, Excel, PowerPoint)
• Advanced proficiency with Microsoft Excel required (Vlookups, Xlookups, Pivot Tables, etc.)

Qualifications & Characteristics

• Strong communication skills
• Strong problem solving skills
• Ability to multi-task
• Ability to work in a team environment

Work Environment

• 40 hours per week - hybrid schedule available once training is completed (3 days in the office, 2 days remote); training take at least 3 months
• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components