Office Assistant

Our client, a growing biotech, is seeking a talented Office Assistant to join their team and help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors, and callers. Candidate must be a team player and have the ability to shift quickly and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. The person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures.

This role is a great opportunity to gain experience in the life sciences industry!

Duties and Responsibilities

• Administrative duties including filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies

• Travel arrangements for non-management team members

• Serving as the face and voice of the company

• Maintaining and stocking the kitchen daily

• Maintaining and stocking the office supply room, ordering supplies as needed

• Picking up the mail daily and distributing it to employees

• Managing calendars for conference rooms, setting up conference calls and virtual meetings

• Coordinating outside guest seminars and meetings including but not limited to room setup

• Assisting with planning and setup of weekly company socials and company events

• Assisting HR team with coordinating candidate visits, booking candidate travel, and lunches

• Other ad-hoc projects as needed

Qualifications and Skills

• Bachelor's degree or relevant experience working in an administrative support role, outward facing

• 1 year experience in administrative support function and experience supporting a variety of departments and with some executive level clients a plus

• Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions

• Detail-oriented and comfortable working in a fast-paced office environment

• Exceptional written and verbal communication skills

• Proficient in Microsoft Office

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.