Small Group Central Coordinator

Description

Position Summary:

Execute the Small Groups vision and systems established by the Small Groups Pastor, ensuring healthy leader support, smooth administration, and excellent communication for each Small Group cycle.

The Manna Church exists to glorify God by equipping His people to change their world.  As a Manna Church Staff member, you are to assist in this vision by embodying the values and culture of Manna Church, by engaging within the local church, tithing, living a lifestyle consistent with our bylaws, and by modeling SERVE - See and Shape the Future, Engage and Develop Others, Reinvent Continually, Value Results and Relationships, and Embody the Values.

Leadership & Support

• Lead and care for the Small Group Mentor Team.
• Shoulder-tap, equip, and support new and returning Small Group Leaders.
• Maintain consistent communication and pastoral care feedback loops.
• Monitor Small Group health and report to the Small Groups Pastor.

• Manage registration, renewals, and rosters for each Small Group Cycle.
• Track and report Small Groups data in Rock RMS.
• Maintain organization of the Small Groups Drive.
• Train and assist leaders with my.manna.church.
• Process and track Small Group Lane finances.
• Return all communications within 24 hours (1 business day)
• Ensure time is up to date in Paylocity
  • This includes recording your own hours (if applicable), approving your shifts by the 5th and 20th of each month, and requesting leave in a timely manner

Communication & Marketing

• Collaborate with the Small Groups Pastor and Creative Department on promotions.
• Draft and distribute leader communications and announcements.
• Manage the Small Groups and Growth Track inboxes (24-hour response).
• Collect and submit life-change stories for use in communications.

• Plan and execute site-specific events:
  • Small Group Sunday (3 per year)
  • Leader Huddles (3 per year)
  • Trainings and gatherings as directed
• Coordinate event logistics, communication, and setup.

• Collect and analyze feedback, attendance, and survey data each cycle.
• Submit site-level reports to the Small Groups Pastor.
• Track group health, leader engagement, and growth trends.

• Maintain accuracy of the Small Group Resource Page and materials.
• Create and update tutorials and leader resources for my.manna.church.
• Support testing and implementation of new systems or tools.

• Support Growth Track administrative processes at Cliffdale.
• Coordinate with Facilities for room use and upgrades.
• Assist the Small Groups Pastor with special projects and initiatives.

• Respond to all communication within 24 hours (1 business day).
• Represent the Small Groups lane with professionalism, clarity, and care.

 Required Meetings:

• Staff Chapel 
• All Staff Meetings 
• Small Group Sync Meetings
• Discipleship Lane Meetings
• Staff Mentoring as directed
• Growth Track/Staff

Key software requirements:

• Microsoft Office
• Google Mail/Apps/Docs
• Rock RMS
• Paylocity Employee
• Asana
• Allworx Phone
• Canva
• Loom

Requirements

 Job Qualifications:A Certification or Degree in a related field such as Ministry Leadership.Spiritual Requirements:

• Regular involvement in Manna Church activities and events.
• Signed acknowledgement of Manna Church's "Statement of Faith" 
• Signed acknowledgement to policies and procedures as stated in Manna Church's employee handbook.
• Living out the spiritual principles outlined in the Employee Handbook; participation in a small group; attending worship services; involvement in outreach; following Christ personally and passionately; sexual purity.