What are the responsibilities and job description for the Conference Services Graduate Assistant (2 Positions) - Filled - Fall 2024 position at Manhattanville University?
This position functions under the general guidance and direction of Conference Services and will be responsible for assisting with executing the logistics and setups of events.
Position Responsibilities
Position Responsibilities
- Assist with the planning and coordination of events and assignments
- Work with departments as well as vendors to ensure a successful event by providing full service logistical planning for events of all size and scope.
- Responsible for event operations, logistics, production, and execution of events.
- Oversee emails to conferenceservices@mville.edu and field questions.
- Coordinate event timelines and schedules
- Oversee event activities including event setup and breakdown.
- Coordinate audiovisual set up.
- Troubleshoot operational issues on behalf of the department as it relates to events.
- Develop, maintain, and continually strive to strengthen relationships with administrators, faculty, and vendors as it pertains to internal events.
- Assist with Coordinating outside rentals for personal events on campus.
- Serve as Event Manager when necessary.
- Works with departments to make various and multiple room and setup changes to scheduled events.
- Answers phones and fields questions regarding events and events calendar.
- Performs administrative and office support activities. Duties may include but not limited to, billing, upkeep Project Tracking, project file maintenance, archiving and receiving and directing visitors and filing.
- Assists with maintaining the Events calendar
- Performs other related duties as assigned.
- Enrolled in a graduate program at Manhattanville
- Proven ability to plan, initiate, and manage challenging logistical situations.
- Must be able to work independently, taking initiative and be able to ascertain priorities in a dynamic environment of regular interruptions, multiple projects, and deadlines.
- A commitment to quality, client-oriented service
- Must be friendly and personable.
- Working knowledge of computers.
- Strong organizational and prioritization skills.
- The ability to handle unexpected crisis or deadlines.
- Tact and discretion in maintaining confidentiality in dealings with campus administrators.
- Ability to communicate effectively verbally and in writing.
- Ability to be a proactive thinker and work independently as well as in a team.
- Skillful in dealing with the public, vendors, and friends of the university.
- A mature, positive attitude; a team player.
- Must be able to lift 50 or more
- This position will cover 6 credits per term (Fall, Spring, Summer)
