Front Office Clerk - Bilingual

The Front Office Clerk performs duties that provide office services by implementing administrative systems, procedures, and policies to ensure effective and efficient operation. This individual will provide ownership and backup capabilities for transactional processing related to accounts payable, payroll, credit cards, etc. The Front Office Clerk must be a flexible and adaptable team-player, as well as have strong communication and client service skills.

MAJOR DUTIES & RESPONSIBILITIES:

• Greet all guests who arrive at the Manhattan Road & Bridge office
• Answer primary incoming phone lines and route calls accordingly.
• Manage incoming and outgoing mail.
• Maintain relationships with vendors and Division field staff who frequent the office.
• Responsible for completing new hire paperwork and ensuring the documentation is provided to HR in a timely manner.
• Coordinate drug test screenings for new hires.
• Coordinate new hire safety orientation with Safety Coordinator.
• Act as a backup for key accounting functions, such as payroll and accounts payable.
• Coordinating facility maintenance.
• Maintain office supplies.
• Other duties as assigned

JOB SKILLS & ABILITIES GUIDELINES:

• Computer knowledge and efficiency, including Microsoft Office products (Excel and Word)
• Ability to work constructively independently
• Good time management and organizational skills
• Ability to understand and follow instructions
• Functions effectively as part of a team
• Transmits professionalism
• Problem solving skills
• Excellent customer service skills

MINIMUM QUALIFICATIONS:

• High School Diploma
• Minimum of two (2) years of administrative experience
• Bilingual (English/Spanish)

We are an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status.