What are the responsibilities and job description for the Finance & Administrative Manager (Wilton, NY) position at Mandy's Spring Nursery?
Job Overview
Mandy's Spring Nursery — a third-generation family business with operations in landscaping, horticulture, floristry, and retail — is expanding rapidly, including the successful launch of our new boutique destination, Canopy of Saratoga. We are seeking a highly capable, self-directed Finance & Administrative Manager to join our leadership team and take the reins of daily financial operations and office management during this period of dynamic growth.
This is a pivotal role that temporarily combines responsibilities from two former positions — our Office Manager and our HR/Payroll Administrator — during the slower winter season. Come spring, we will be hiring a second staff member, allowing this role to grow into a more strategic, senior-level position.
Why This Role Matters
With Canopy now operating at full swing, our financial systems are carrying greater complexity, higher volume of vendor bills, and more coordination between locations. This role will ensure we maintain strong financial health, timely vendor payments, and organized administration — all while helping us build out our Saratoga office operations from the ground up. For the right candidate, this is a unique opportunity to grow into a long-term executive leadership position as the company evolves.
Responsibilities
Financial Operations
- Manage accounts receivable, deposits, and daily cash flow updates
- Track and enter vendor bills; flag discrepancies or issues
- Work closely with ownership on budgeting, purchasing, and seasonal planning
- Reconcile bank and credit card accounts monthly
Administrative Systems
- Support and eventually help lead back-office buildout at the Saratoga office
- Coordinate staff timesheets and payroll submissions via QuickBooks Workforce
- Maintain digital and paper filing systems for receipts, invoices, contracts
- Ensure smooth onboarding for new hires and proper HR documentation
Cross-Functional Support
- Liaise with our landscaping, construction, and retail teams to manage procurement cards and reimbursements
- Monitor Canopy-related expenses and coordinate with department leads
- Support company-wide compliance on HR, tax, and reporting matters
Experience
- 3–5 years of experience in finance, bookkeeping, or office management
- Experience in landscape, nursery, construction, or retail environments strongly preferred
- Proficiency with QuickBooks Online and digital payroll systems (e.g. QuickBooks Workforce)
- Strong organizational skills and attention to detail
- Proven ability to operate independently and juggle multiple priorities calmly
- A collaborative, solutions-oriented mindset — you'll be working directly with the owners
- Bachelor's degree in Business, Accounting, or a related field preferred, but experience and character count more
Location Schedule
- Full-time, on-site with some flexibility for remote work
- Flexible to work out of either Granville headquarters or the Saratoga store (697 US-9, Wilton, NY)
- Preference given to candidates willing to be based in Saratoga to help build out the executive office function at Canopy
- Monday to Friday schedule (some flexibility available)
Pay: $60, $75,000.00 per year
Benefits:
- 401(k)
- Employee discount
- Paid time off
- Professional development assistance
Work Location: In person
Salary : $75,000