What are the responsibilities and job description for the Administrative Assistant - Middle/High School position at Manchester Essex Regional School District?
Reports to: Building Principal
Work Year: 12 Months
Job Goal:
The School Administrative Assistant is responsible for managing the daily operations of a dynamic, fast-paced school office. The ideal candidate will effectively collaborate with various stakeholders, including students, staff, and visitors, while handling a wide range of administrative tasks. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with diverse groups.
Performance Responsibilities:
1. Student and Visitor Support:
- Greet and assist students with a wide range of needs.
- Welcome visitors to the school office and assist with various inquiries.
- Manage security protocols for visitors.
2. Data Entry and Management:
- Maintain daily attendance records.
- Reset user IDs and passwords.
- Print schedules, class lists, and other necessary reports.
- Upload and manage CSV reports in Excel.
- Input and update schedules and report cards.
- Generate reports such as class lists, attendance records, and discipline notices.
3. Substitute Management:
- Assign daily substitutes and ensure they have access to necessary materials.
- Support substitute teachers by providing class lists and lesson plans.
4. Bookkeeping and Office Management:
- Create purchase requisitions and manage open purchase orders.
- Maintain office supplies and inventory.
- Order and track delivery of instructional materials for teachers.
- Assist in managing the Student Activities account, including monthly bank reconciliations and deposits.
- Coordinate and organizes office activities.
- Coordinates flow of communication and information for principal.
5. Clerical Support:
- Manage the school calendar and schedule events.
- Communicate with parents/guardians through electronic means.
- Type and mail letters as needed.
6. Website and Event Management:
- Review and update the school website.
- Maintain the school’s online calendar of events.
- Input after-school events into the School Dude system.
7. Other Responsibilities:
- Perform additional tasks as assigned by the Principal.
Salary : $35,000 - $52,000