Human Resource Coordinator / Payroll

Position Description: Responsible for supporting daily HR operations while ensuring accurate and timely payroll processing. This role serves as a key point of contact for employees regarding policies, benefits, and compensation, and helps maintain compliance with applicable labor laws and organizational policies.

Primary Duties and Responsibilities:

Human Resources Coordination

• Assist with recruitment activities including posting jobs, scheduling interviews, and onboarding new hires
• Maintain employee records and HRIS systems, ensuring data accuracy and confidentiality
• Support benefits administration (enrollments, changes, terminations, and employee inquiries)
• Coordinate employee training, performance reviews, and engagement initiatives
• Prepare HR-related reports and documentation; including, but not limited to, fingerprinting (CHRISS) and Registry of Educational Personnel (REP)
• Ensure compliance with federal, state, and local employment laws
• Maintain Board policies, keeping them updated as needed
• Title IX Coordinator

Payroll Administration

• Process semi-monthly payroll accurately and on time
• Maintain payroll records including wages, deductions, bonuses, retirement, and tax information
• Review and audit timesheets for accuracy and completeness
• Coordinate with Finance for payroll reconciliation and reporting
• Manage payroll-related inquiries and resolve discrepancies
• Ensure compliance with tax regulations and reporting requirements (e.g., W-2s, ORS)

Employee Support

• Serve as a point of contact for employee questions related to payroll, benefits, and HR policies
• Assist in resolving employee concerns and escalate when appropriate
• Support employee offboarding processes, including final pay and exit documentation

Minimum Qualifications:

• Associate’s Degree, 60 college credits or Professional Certificate - Preferred
• Experienced working in a school setting preferred
• Willingness to work towards Human Resource Specialist certification from MSBO
• Possesses strong interpersonal skills in working with the school community, staff, and external agencies
• Maintains a high level of confidentiality, as well as personal and professional flexibility
• Adherence to assigned schedule (payroll) and dependable attendance is required
• Possesses strong organizational, and oral and written communication skills
• Demonstrates knowledge of office management, planning and scheduling
• Demonstrates high level of proficiency in computer skills and productivity software including spreadsheets, databases, and word processing

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to communicate with others and clearly understand normal conversations in person and on the telephone. Employee may be required to perform extensive work at a computer display terminal. While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear. Requires regular attendance and/or physical presence at the job.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is typically moderate but may occasionally be high depending on student population, technology-related activities, and operational needs. The employee may be required to work in a variety of settings, including offices, classrooms, server rooms, and outdoor environments. Occasional exposure to wet or humid conditions and varying weather conditions may occur. The employee may also be exposed to bloodborne pathogens in accordance with district safety policies and procedures.

Other:

This job description is not intended to be an exhaustive or all-inclusive list of duties, responsibilities, skills, efforts, or working conditions associated with the position. It is not a contract of employment, nor does it constitute a promise or guarantee of any specific terms or conditions of employment. The school district reserves the right to modify, add, or remove duties or to change the position as organizational needs require.

Compensation: $50,000.00 - $65,000.00 - determination on experience

Start Date: TBD

Hours: Generally Monday - Friday 8 hours/day, year round