Church Administrator

Title: Church Administrator, this is a bondable position.

Title Reports to: Minister and Board President

FLSA Status: Nonexempt

Gross Pay: $25.64

30 hours per week

CHURCH ADMINISTRATOR RESPONSIBILITIES The purpose of the Office

Administrator position’s primary mission is to assist the successful implementation of

Manatee Unitarian Universalist Fellowship’s (MUUF) programs and mission by

completing four main objectives of the fellowship.

1. Ensure that all forms of communications [emails, calendars, printed materials, social

media posts] with the fellowship, board, and larger community are done in a timely

manner.

2.Ensure that all bookkeeping requirements such as financial and bank records,

budgets, balance sheets, payroll, 1099s and employment records are completed and

accurate.

3. Assist in the marketing and procuring of rental contracts, including scheduling said

contracts.

4. Ensure that all programs have the office support required for them to run smoothly.

A summary of duties and responsibilities is below. Please note this is not a definitive list

of all tasks to be performed.

1) Operations and Office Management (5 hrs per week)

a) Systems: Oversee the day-to-day operations of the church office, maintaining

digital/paper files and managing office equipment.

b) Scheduling: Maintain the master church calendar for worship services,

committee meetings, programs and public events.

c) Vendor & Supply Management: Order office supplies and work with Sexton to

coordinate maintenance vendors.

d) Standard Operating Procedures: Ensure standard operating procedures are

followed

2) Communications and Inreach/Outreach (varies 7 hours per week)

a) Publications: Produce and distribute the weekly church emails, monthly

newsletters, weekly order of service, and the annual report.

b) Digital Presence: Update the church website and manage social media

platforms in accordance with congregation guidelines.

c) Publicity: Coordinate internal and external publicity for church programs, social

justice initiatives, and community events.

3). Financial and Data Administration (7 hours per week)

a) Bookkeeping:

i) Ensure that all financial records and reports follow standard accounting

procedures

ii) Collaborate with the church Treasurer to track pledge income

iii) Process accounts payable, receivable, and handle deposits.

iv) Processes offerings and donations

v) Processes and tracks fundraising and event expense and revenue

vi) Process reimbursement requests ensuring they are approved and follow

MUUF’s standard operating procedures.

vii) Write checks for Treasurer signature

viii) Reconcile accounts, ledgers and bank statements

ix) Reporting: Assist in the preparation of the budget and generate QuickBooks

monthly financial reports for the Board of Trustees.

b) Data Management: (Varies depending on time of year)

i) Maintain Membership database and directory.

a) Including current mailing list, email address, phone numbers, date of

membership, and date of birth—if available.

b) Keep membership records updated [collect attendance data from Worship

committee], certify membership numbers with the UUA, and manage delegate

designations for the General Assembly.

c) Assist Treasurer in stewardship campaigns regarding forms, pledges

received.

4). Facility and Personnel Oversight (3 hrs pw)

a) Facilities: Coordinate building use, show spaces to potential renters, prepare

facility agreements, and coordinate with the Sexton.

b) Volunteer Support: Coordinates greeter schedule; Readers for service

c) Order housekeeping supplies, office supplies, other items as requested

5). Board Support (varies each week-6hrs per month)

a) Coordinate and disseminate monthly reports for Board meetings and post to

Google Drive.

b) Coordinate committee meetings and materials

c) Other support as requested

6). Committee Meetings: (roughly 6 hours a month)

a) Attends weekly worship committee meetings and board

committee meetings as requested.

QUALIFICATIONS

Experience: 3 years in office management, nonprofit administration, or a

related business field that included bookkeeping experience. A minimum of an

Associate’s Degree in Accounting practices.

Technical Skills: Proficiency with Microsoft 360, Google Drive, QuickBooks

Online, A/R and Financial reports, and Outlook. Knowledge of design tools like Canva

and social media

platforms a plus.

UU Alignment: A strong understanding of (or willingness to learn about)

Unitarian Universalist principles, the UUA structure, and inclusive, welcoming

community practices.

Benefits:

Employees who work more than 18 hours per week have the following benefits after

successful completion of 6 months of employment: (page 21)

5 days paid sick leave – sick leave is not accruable.

Paid Major Holidays

1 week of paid vacation [2 weeks after a year of employment]

10% of salary into the UUA retirement account after one year of successful

employment.

75% Health Insurance after three months

We welcome people of all nationalities, disabilities, religion, creed, sexual and gender

identity, race or veteran status to apply. Manatee Unitarian Universalist Fellowship is a

smoke/vape free campus.

Pay: From $25.64 per hour

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $26