Office Administrator

Date posted: September 3, 2025

Pay: $20.00 - $24.00 per hour (Based on Experience)

Job description:

Overview
We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic team. The ideal candidate will possess strong computer skills and have a background in office management. This role requires excellent communication abilities, both verbal and written, as well as proficiency in handling multi-line phone systems. The Administrative Assistant will be responsible for supporting daily operations, ensuring efficient office management, and providing exceptional customer service.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately
• Answer and manage calls using multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately and efficiently
• Maintain filing systems to ensure easy access to important documents
• Assist with calendar management, scheduling appointments, and coordinating meetings
• Provide customer support by addressing inquiries and resolving issues promptly
• Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations
• Proofread documents for accuracy and clarity before distribution
• Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks
• Maintain office supplies inventory and place orders when necessary
• Collaborate with team members to enhance office efficiency and productivity

Qualifications

• Proven experience in an administrative role or similar position
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Familiarity with QuickBooks is a plus
• Excellent typing skills with attention to detail in data entry tasks
• Bilingual candidates are encouraged to apply for enhanced communication capabilities
• Previous experience as a dental receptionist or medical receptionist is advantageous
• Demonstrated clerical experience with a focus on customer service excellence
• Strong time management skills to prioritize tasks effectively
• Ability to maintain confidentiality and handle sensitive information responsibly

If you are a motivated individual looking to contribute positively to our team while developing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Part-time

Work Location: In person