Meeting Manager

Job Description

MSP is a fast-paced association management company located in Rockville, MD with over 20 clients. Qualified candidate must possess 2 years’ meeting experience, be highly motivated, able to set and shift priorities as needed to meet deadlines, be capable of working independently and as a strong team player, have outstanding problem-solving ability, and be capable of handling multiple projects simultaneously. Travel is required. Association experience and computer literacy with Memberclicks and Cvent is a plus. Certified Meeting Professional (CMP) designation is preferred but not required. Two days of telework a week is permitted with supervisor approval after orientation period. Excellent benefits package. 

Please provide a resume and salary requirements.

TITLE

Meeting Manager

SUPERVISORY RESPONSIBILITIES

None

TRAVEL REQUIREMENTS

Travel as needed, up to 8 times a year. Trips may be for 5 days.

RESPONSIBILITIES

Responsibilities include but are not limited to:

Site Selection

·      Assists the Vice President, Meetings Management and work with appropriate association volunteers and staff members to recommend and select sites appropriate for meetings.

·      Conducts site visits and/or pre-planning sites as needed.

Meetings Management

·      Learn and understand the objectives of the meetings.

·      Prepares timeline for each meeting.

·      Works with the hotel staff and vendors to plan all details prior to meetings.

·      Works and communicates with internal staff on status of the meeting.

·      Manages staff travel, arrangements and schedules for on-site duties of the meetings.

Meeting Promotions

·      Works in concert with the Communications/Marketing departments to prepare brochures, vertical responses, website updates, social media and other information for promotion of each meeting.

·      Works in concert with the Communications/Marketing departments to prepare the program brochure and final program and other informational literature for attendee packets.

·      Prepares meeting materials and packets.

Speaker Management

·      Communicate with speakers to obtain information for promotional brochures, handouts and any travel/hotel itineraries.

·      Manages the conference app, if applicable, to include speakers and handouts.

·      Arranges travel and hotel accommodations for speakers.

Registration

·      Works in concert with Member Services staff who oversees the registration process including creating meetings database and reports, entering registrations, running badges/reports and ordering supplies for client meetings.

Financial Management

·      Work with the respective Executive Director to prepare meetings budgets as required.

·      Monitors meetings expenses and keep the Executive Director updated on all financial expenditures.

·      Consolidate invoices.

On-Site Management

·      Lead and works on site to make sure all functions go as planned.

Exhibits and Sponsorships Management

·      Work with the exhibits/sponsorship staff to oversee the setup and needs of each exhibitor and/or sponsor.

Special Events

·      Works with appropriate association volunteers and staff on social functions/special events, as required.

OUALIFICATIONS

·      College degree or comparable experience

·      2 years experience working on meetings in an association environment

·      Demonstrated budgeting and financial management skills

·      Experience working in convention and hotel facilities

·      Computer literate with proficiency using Word, Excel, and databases is a plus

·      Excellent project management, problem solving, and organizational skills

·      Ability to work effectively with a variety of people at all levels

·      Ability to work under pressure and meet deadlines

·      Excellent verbal and written communication, and presentation skills

·      Must have the ability to work independently.

·      Strong customer service orientation

·      Detail oriented and accurate

·      Association experience is desirable.