What are the responsibilities and job description for the Bookkeeper position at Management On Main?
Now Hiring: Property Management Bookkeeper & Administrative Coordinator
Location: Spartanburg, South Carolina
Position: Full-time, in-office
Management On Main is looking for a dependable, highly organized Property Management Bookkeeper & Administrative Coordinator to oversee the day-to-day financial administration of our growing property-management portfolio.
This position is ideal for someone who enjoys keeping accounts organized, solving discrepancies, following through on outstanding items and communicating professionally with owners, tenants and vendors. Bookkeeping will be the primary responsibility, with administrative and operational support handled as time allows.
Primary responsibilities
- Collect, review and enter vendor invoices
- Verify that invoices are assigned to the correct property, owner and work order
- Prepare vendor payments and maintain accurate payment records
- Track company bills, recurring expenses and payment deadlines
- Monitor tenant balances and follow up professionally on delinquent accounts
- Document collection activity and communicate payment arrangements to management
- Prepare monthly owner distributions and owner statements
- Reconcile operating, security-deposit and property trust accounts
- Research and correct ledger discrepancies
- Maintain vendor W-9s, insurance documents and contact information
- Audit leases, property records, owner information and tenant ledgers
- Complete data entry and maintain accurate information in AppFolio
- Respond to routine owner, tenant and vendor questions during business hours
- Assist with administrative projects and process improvements
- Help keep financial records organized and audit-ready
The right candidate will be
- Exceptionally organized and attentive to detail
- Trustworthy with confidential financial information
- Comfortable working with numbers and investigating discrepancies
- Consistent about deadlines and follow-through
- Professional and respectful when discussing past-due balances
- Confident communicating by phone, email and text
- Able to manage recurring responsibilities without constant supervision
- Willing to identify errors and take ownership of correcting them
- Comfortable working in a growing small-business environment where priorities can shift
Preferred qualifications
- Two or more years of bookkeeping, accounts-payable, banking or accounting-support experience
- Experience with property-management bookkeeping or trust accounting
- Familiarity with AppFolio or similar property-management software
- Experience processing owner distributions and reconciling bank accounts
- Proficiency with spreadsheets, email and cloud-based systems
- Previous administrative or customer-service experience
AppFolio and property-management experience are strongly preferred, but we are willing to train an excellent bookkeeper who demonstrates accuracy, integrity and strong follow-through.
About Management On Main
Management On Main is a growing Spartanburg-based property and asset management company. We serve property owners by protecting their investments, caring for their residents and managing each property with professionalism, accountability and a servant’s heart.
This position will play an important role in creating the financial organization and reliable communication needed to support our continued growth.
To apply, please submit your résumé through LinkedIn along with a short note explaining your bookkeeping experience and why you would be a strong fit for Management On Main.
Pay: $42,000.00 - $55,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $42,000 - $55,000