What are the responsibilities and job description for the Office Operations Coordinator position at Managed Services and VoIP Provider?
We are looking for a disciplined Operations Coordinator to anchor our Manhattan office. This role is designed for a self-starter who enjoys high-level organization, financial data entry, and keeping a professional environment running like clockwork. Whether you are looking for a dedicated morning block or a standard full-time day, we offer a stable, supportive atmosphere.The Day-to-DayFinancial Administration: Manage the flow of accounts receivable/payable. You’ll be handling invoice preparation, processing payments, and keeping an eye on payment cycles.Logistics & Errands: Act as the point person for secure mail retrieval and local banking deposits.Internal Bookkeeping: Support our financial health by logging vendor invoices, reconciling staff receipts against monthly statements, and managing recurring service renewals.Personnel & Documentation: Serve as the gatekeeper for internal records, including the tracking of staff attendance (PTO/Sick leave) and managing our filing infrastructure.Executive Assistance: Manage the front-end communication flow by screening calls for leadership and ensuring the team has the supplies they need to succeed.What You Bring to the TableConsistency: You take pride in being the "reliable heartbeat" of the office—on time, every time.Precision: A "measure twice, cut once" approach to data entry and record maintenance.Software Fluency: Comfort with MS Office is essential; experience with QuickBooks or similar is highly valued.Professionalism: The ability to represent the firm with clear, polished communication.Position DetailsSchedule: 08:00 – 12:00PM or 1PM (Monday through Friday) with extra hours availableLocation: 100% On-site in New York, NY..Compensation & Perks: Includes 401(k) with company matching, PTO, and parental leave.Background: 2 years in a service-oriented or administrative environment is preferred.Company DescriptionWe are an IT/Telecom/Cabling/Audio Visual company located in Midtown Manhattan, Texas and Miami, offering complete technology solutions to small and mid-sized businesses.
Salary : $30,000