Logistics Coordinator

Key Objectives:

Supporting the Traffic/Distribution Manager, this role oversees incoming and outgoing shipments, daily operational tasks, and administrative responsibilities. With high visibility, daily actions directly impact the company’s free cash flow.

Responsibilities:

International Shipments:

• Verify the accuracy of documents (BOL, commercial invoice, and packing list) from overseas suppliers.
• Request DIMS for new shipments requiring MOS to determine AIR or OCEAN transit.
• Obtain cost-effective pricing and coordinate with freight forwarders to ensure timely deliveries.

Follow-Up and Updates:

• Address delays or errors in international documents with overseas suppliers.
• Update E1 with accurate MOS, ETC, ETD, and ETA dates for incoming shipments.
• Notify the Procurement Manager of new shipments requiring MOS or any delays/changes with scheduled overseas shipments.

Domestic Shipments:

• Sort and prioritize emails for ready shipments of components and raw materials, arranging same-day pickups as needed.
• Assist in populating the Loading Dock calendar with 2-hour delivery windows for incoming carriers.
• Work with the Branded team to secure competitive pricing and fast delivery for orders.
• Process all DHL international outgoing shipments, including creating airway bills, commercial invoices, and SED forms.

Stakeholder Support:

• Respond to delivery status inquiries from Planners and other stakeholders.
• Prepare BoLs for outgoing domestic shipments and manage billing for outgoing shipments.
• Maintain and update cost savings trackers and daily shipped spreadsheets with tracking details.

Weekly and Biweekly Tasks:

• Update the weekly YNC spreadsheet with tracking details, ensuring shipments are delivered without delays due to missing paperwork.
• Create a biweekly spreadsheet of carrier freight bills for the Distribution Manager's review before A/P approval and payment submission.

System and Portal Familiarity:

• Learn and adopt contract-customer logistics portals for shipment booking and routing.
• Gain familiarity with ADSI, FedEx, and UPS portals to assist with Distribution operations as needed.

Key Skills:

• Experience: 2-3 years of traffic/logistics experience required.
• Communication: Strong written and verbal skills, with a focus on phone and email communication.
• Technical Skills: Proficiency in EXCEL and E1 preferred but can be taught.
• Attention to Detail: Critical thinking and precision to avoid shipment disruptions caused by document errors.
• Organizational Skills: Strong time management and multitasking abilities.
• Collaboration: A team player who can effectively work with multiple departments.
• Ownership: Decision-making that directly influences cost efficiency.