Event Coordinator

Non-Profit Organization Description

Malta House is one of the few transitional living programs in the state of Connecticut offering comprehensive, longpterm housing and support services for pregnant and parenting mothers facing homelessness. The organization is committed to creating a nurturing environment where residents can gain the skills and resources needed for a brighter future. With a community-centered approach, Malta House provides invaluable support to families as they work toward building stable and fulfilling lives.

Malta House, Inc. is a recognized Catholic organization that operates in the Diocese of Bridgeport. As such, Malta House’s policies and practices are consistent with the teachings and traditions of the Roman Catholic Church.

Malta House is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status in any of its activities or operations. These activities include, but are not limited to, hring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, subcontractors, vendors and clients.

Role Description

This is a full-time, on-site role located in Norwalk, CT for an Event Coordinator. The Event Coordinator will be responsible for planning and organizing events, coordinating logistics, managing budgets, collaborating with stakeholders, and ensuring that events are executed successfully. The individual will also work closely with internal teams, vendors, donors, and community members to promote the mission of Malta House. The Event Coordinator is also responsible for managing the donor database and producing a variety of communications from it.

RESPONSIBILITIES

Events:

• Working with the Development committee and team, coordinate events planning, marketing, budgets, execution, overall event theme and follow-up.

• Assist in identifying special events that are appropriate to Malta House's image and mission.

• Set up and oversee all logistics before, during and after the event, including set-up and break down arrangements.

• Participate in all events to coordinate activities, ensure smooth operations, and to resolve any issues that may arise.

• Assist with vendor relations in negotiatinge contracts, securing facilities, food, program and equipment.

• Design invitations and marketing materials for social media.

• Serve as point person for guests, presenters, sponsors, vendors and staff.

• Create and track guest lists, record event donations, organize follow up messages and reporting.

• Conduct evaluation of events to determine successes and improvement needed for future events.

Database:

• Process and record all charitable donations.

• Create letters, emails, acknowledgements and coordinate the necessary signatures.

• Run queries and reports.

• Create and maintain procedures for development-related software, and teach other users, as needed.

• Update records: constituent contact information, convert archived donor records.

• Support donor engagements and solicitations with donor reports, and other information.

• Maintain accurate and clean data base.

• Maintain confidentiality of all personal and financial information relating to development and Malta House information.

Other:

• Assist in communication efforts, includig but not limited to social media, the quarterly eNewsletter, the annual report, and press releases, ensuring consistent messaging and outreach.

• Attend scheduled staff meetings, and presentations.

• Assist with other duties, events, or projects as required.

Qualifications:

• Bachelor’s degree, or equivalent experience

• 3 years demonstrated fundraising experience, including data entry, special events, donor relations.

• Experience with CRM programs helpful.

• Experience with Little Green Light, GiveSmart, PledgeIt, Square, Stripe, and other fundraising software a plus.

• Knowledge of strategies and techniques to engage and motivate donors.

• Proficiency with Microsoft Office, Google Workspace and other relevant computer systems.

• Experience with various types and uses of social media platforms.

• Effective verbal, written and interpersonal communication.

• A high degree of professionalism and an ability to interact with a variety of individuals.

• Ability to manage multiple tasks, prioritize, work under pressure, and meet deadlines.

• Ability to work with minimum supervision; quick critical thinking and problem-solving abilities.

• Ability to work collegially within a team.

Benefits and Compensation

This is a full-time non-exempt role that is eligible for the benefits Malta House, Inc. offers, including medical, dental, vision, life, and short-term disability insurances as well as 401(k), and other additional insurance options. Paid time off includes vacation, personal and sick days. The pay rate for this position is $23 - $26 per hour.