Contract Administrative Assistant

We are working with a client that is seeking an Administrative Assistant. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This position will answer the phone, process mail, make bank deposits, office organization, and enforce company policies. This is a contract to hire position and is fully onsite. No relocation and no sponsorship available. This is a W-2 position. No B2C/C2C. Must live in the Sacramento area.

Responsibilities

• Answer telephones, direct calls and take messages.
• Process all incoming mail, distribute to the correct individuals, and completes all daily outgoing mail in a timely manner. To include date stamping all incoming material, stocking mail supplies, updating postage machine, sealing envelopes, adding postage to outgoing mail, and creating mailing labels.
• Completes and updates Property Emergency Data Sheets, Update company answering service, investigate calls, and contact Regional Manager and Property Staff as needed.
• Write up bank deposits to either mail or scan to bank.
• Send payroll and management fee checks and other checks payable to corporate office bi-weekly.
• Calculate monthly corporate charge back.
• Update and maintain property codes on copier.
• Communicate all problems to Regional Accounting Director for assistance in resolutions.
• Request assistance in difficult situations by calling the appropriate staff person. Make appropriate decisions with the purpose of allowing oneself to handle situations on your own when absolutely possible.
• Be courteously and professionally with residents, clients, staff, and vendors while maintaining personal boundaries.
• Maintain a neat, clean and organized work environment.
• Assist in office responsibilities such as completing office supply orders, maintain accurate filing, faxing, copying, and other duties that may be assigned by management.
• Creating Excel databases, Word documents, and proof reading as needed.
• Assist Office Manager with daily upkeep of the Administration Area to include cleaning the break room, cleaning the supply room, stocking paper in all copiers, and insuring all supplies are accessible and stocked.
• Responsible for opening and closing the office for business.

Qualifications

• Experience working with people of various backgrounds
• Exposure to accounting is recommended
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite