Accounting Administrative Assistant

About Malman Law

Malman Law is a nationally recognized personal injury law firm dedicated to providing compassionate, high-quality legal representation to our clients. We pride ourselves on a collaborative, professional, and growth-oriented culture where team members are supported, challenged, and valued.

We are currently seeking a detail-oriented and dependable Accounting Administrative Assistant to join our Accounting team. This role plays a key part in supporting daily financial operations and maintaining accurate financial records in a fast-paced legal environment.

Position Summary

The Accounting Administrative Assistant is responsible for performing routine accounting and administrative functions to support the firm’s financial operations. This role assists with data entry, transaction processing, reconciliations, and preparation of basic accounting reports while ensuring accuracy, compliance, and confidentiality.

Key Responsibilities

• Perform routine accounting activities including data entry and maintenance of general ledger records.
• Review, code, and verify transactions such as billings, invoices, checks, and journal entries.
• Assist with preparing accounting statements and internal financial reports.
• Complete moderately complex calculations using spreadsheets and accounting software.
• Reconcile bank statements and general ledger accounts on a regular basis.
• Maintain accurate and organized financial records in accordance with firm policies and accounting standards.
• Support the Accounting team with audits, reporting, and special projects as needed.
• Ensure confidentiality and compliance with internal controls and firm procedures.

Qualifications & Experience

• High school diploma or equivalent required.
• Basic understanding of bookkeeping and accounting principles.
• Prior experience in an accounting, finance, or administrative role preferred.
• Proficiency with Microsoft Excel and general office software.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Professional communication and teamwork skills.

Work Environment & Schedule

• Full-time, in-office position based in our Chicago office.
• Standard business hours, Monday through Friday.

Compensation & Benefits

• Salary range: $40,000 – $42,000 annually, based on experience and qualifications.
• Medical, dental, and vision insurance options.
• 401(k) with employer contribution.
• Paid time off accrual (15 days per year cap for non-attorney roles).
• Paid holidays.
• Professional development opportunities and firm-wide growth initiatives.

Equal Employment Opportunity

Malman Law is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Use of Artificial Intelligence in the Hiring Process

Malman Law uses ADP Workforce Now as our Applicant Tracking System (ATS). As part of our recruitment and hiring process, certain AI-enabled tools within this system may be used to assist with resume review, application organization, and candidate matching.

These tools are used solely to support the recruitment process and do not replace human judgment. All applications are reviewed by a human recruiter or hiring manager before any employment-related decisions are made.

In accordance with applicable Illinois law, including amendments to the Illinois Artificial Intelligence Video Interview Act and related employment regulations, candidates are evaluated fairly and without automated decision-making.

Notice to Recruiters and Agencies

Malman Law does not accept unsolicited resumes, referrals, or recruitment services from agencies or third-party recruiters. Any unsolicited submissions will become the property of Malman Law and will not be subject to placement fees.