Manager Materials II

Job Title
Manager Materials II
Requisition
JR000012903 Manager Materials II (Open)
Location
Hobart, NY (Pharma) - USA036
Additional Locations
Hobart, NY
Job Description
Summary
Role reports to the Hobart Site Lead and Leads the Procurement function, Warehouse Operations, and the Distribution Center to ensure that performance mirrors business requirements for sourcing, management, and deployment of essential manufacturing components and capital purchases to meet company service objectives. The incumbent in this role will ensure timely and predictable customer product delivery by driving compliance with corporate Purchasing and Transportation agreements. Additionally, this role makes local purchasing decisions that assure quality, delivery, total lowest costs, and superior supplier performance.
Essential Functions
Sustainable Cost Reductions that Are Aligned with Business Objectives

• Develops and sustains standard costs and savings targets in partnership with Procurement and Finance and leads corporate procurement initiatives on behalf of the site. This includes managing spend for the Hobart site and more broadly across Specialty Generics in certain categories and implementing supplier relationship management practices for the site.

• Identifies opportunities that focus on cost reductions, incremental revenue generation, efficiencies/quality improvements, risk mitigation, industry and supply trends and shifts in technology. Drives best practices and reductions in Total Cost of Ownership (TCO)

• Establishes and manages vendor relationships that achieve company’s near- and long-term needs; and serves as the company’s primary representative with vendors for raw materials, packaging materials, capital equipment purchases, and equipment lease agreements.

• Carries out research activities in the area of materials management and value analysis to lower costs while ensuring that quality remains at the appropriate level to maintain the business imperatives.

• Develops and maintains strategic relationships with key suppliers to ensure best service and commercial terms, continuous improvement, and innovation. Negotiates and administers strategic partnership agreements (purchasing and supply agreements) with Key Suppliers.

• Provides support and expertise in negotiations and resolution of issues with key suppliers in support of the overall Strategic Plan and annual production planning requirements.

• Identifies and implements new opportunities for cost savings by utilization of market, usage, and commodity/spend analysis.

Contracting Process Adhered to Across the Site

• Participates in the development of URS (user required specifications) for capital purchases. Ensures bids and contract terms meet business needs.

• Ensures all materials have been evaluated to provide a robust supply chain strategy that meets the objectives of assured supply.

• Provides guidance and leadership to the procurement team to insure suppliers meet the corporate objectives and that partnerships are supported, including regularly scheduled business review meetings, alignment of expectations, and alignment to meet long term goals.

• Provides thought leadership and innovative strategies for optimizing sourcing effectiveness within the assigned categories.

Vendors Meet or Exceed Quality Standards

• Ensures maintenance of supply reliability through the implementation of supplier-related policies and procedures, approval and maintenance of the Approved Supplier List, and facilitation of continuous improvement of the supplier management process.

• Achieves Annual Value Improvements through: Tracking, monitoring and measuring key performance indicators for Supplier Relationship Management.

• Develops accurate standard costs and implements cost savings opportunities.

• Negotiates settlements with suppliers for issues that could result in financial losses/legal expenses.

• Facilitates issue resolution when necessary.

• Implements both short and long-term corrective actions and process improvements with suppliers to ensure continued product supply and compliance with applicable agreements and regulations.

Warehouse and Distribution Center Fit for Purpose

• Ensures accurate inventory including physical inventory process, cycle counting, at risk inventory, and R & D inventory.

New Suppliers are Qualified in Accordance with Business Objectives

• Reduces business risk and supports new business through the identification of new/alternate source suppliers.

• Participates in the qualification of new suppliers in conjunction with QA.

• Manages complex, multidisciplinary projects including project spending and project scope changes to ensure that required deliverables are realized within approved spending limits.

• Develops detailed project plans and timelines using project management tools such as Microsoft Project, and coordinates and ensures timelines with other departments (QA/Validation, Engineering, Operations, outside Contractors and Vendors, etc.)

• Determines project responsibilities by identifying project phases and elements; assigning personnel to phases and elements; reviewing bids from contractors.

• Controls project costs by approving expenditures; administering contractor contracts.

• Maintains project schedule by monitoring project progress; coordinating activities; resolving problems.

• Prepares project status reports by collecting, analyzing, and summarizing information and trends; recommending actions.

Performance of Functional Area & People Are Appropriate for Business Needs

• Staff Aligned to Organizational Goals: Translates the corporate vision, values and goals into day-to-day activities and behaviors; guides and motivates others to take actions that support the vision, values and goals. Holds regular team meetings to ensure staff are kept in the loop.

• Performance Managed: Manages employee performance by clearly defining job responsibilities and standards of performance; tracking progress against goals; providing clear, thorough, timely feedback; and addressing performance problems and issues promptly. Develops coaching partnerships with direct reports. Provides training and development plans. Generates team goals and manages yearly progress of goal completion. Provides reports with challenging assignments and opportunities to address their development needs. Provides continuous feedback and end-of-year performance review.

• Change Leader: Acts as a champion for change. Encourages employees to question established work processes or assumptions; challenges employees to ask “why” until underlying cause is discovered; involves stakeholders in continuous improvement actions and alternatives. Develops, plans, and follows through on change initiatives. Accepts the ambiguity that comes with change activities.

• Resources Allocated to Ensure Critical Priorities are Met: Ensures money, technology, and staff are allocated to achieve optimal results.

• Culture of Continuous Learning & Improvement: Anticipates talents, skills and knowledge that will be needed in the organization; delegates tasks and responsibilities to others to grow skills while at the same time managing risk and establishing appropriate controls.

• Right People Selected & Onboarded: Ensures a clear and effective job description is developed prior to beginning recruitment efforts. Conducts thorough interviews that enable clear selection decisions; ensures onboarding processes drive rapid time to full productivity.

• Communication: Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside of the organization; encourages open expression of ideas and opinions.

Material Supply Risk is Mitigated

• Promotes an understanding of emerging issues and how they could affect our business and our customers. Assists the team in understanding the issues and in developing strategic plans that mitigate the risk associated with them. These issues include, but are not limited to; regulation changes, changing customer expectations, commodities, sustainability, and environmental interruptions.

• Conducts what if analysis and provides strategic recommendations on improvements to flows and processes and contingency plans for potential changes to the supply network in order to optimize the speed and efficiency of the supply chain while increasing robustness and decreasing costs.

• Develops and/or reviews quality reports, events, investigations, customer complaints, cost variance reports, turns and obsolescence reports. Formulates and tracks action plans to address issues, opportunities and associated CAPA.

• Ensures adequate and appropriate warehouse space is procured and maintained to support the inventory strategy for the business. (Climate control, security, optimally located, GMP compliant, etc.)

Product Delivered On-Time to Customers

• Establishes and implements methods and best practices related to the systems and process that support inventory forecasting, purchasing, and material control

• Ensures on time delivery to customers which includes receiving, storing, order picking, packaging, processing, and transporting of customer orders

Inventory Investment is Optimized

• Balances the need to ensure that raw materials and packaging components are in stock and available for production to support all commercial, development and clinical production forecasts against the cost of holding that inventory.

• Develops and monitors timetables to ensure the availability of materials to support new product launch programs.

• Manages the requisitioning of labeling components, raw material for products supported, provides for necessary lead time of procurement, receiving, inspection, and release.

Minimum Requirements
Education:

• Bachelor’s Degree (Engineering, Chemistry, or related life sciences) or relevant equivalent experience

Experience:

• 7-10 years of progressive and relevant procurement, pharmaceutical and/or supply chain and manufacturing

Preferred Skills/Qualifications:

• Lean, or similar skills preferred.

Other Skills/Competencies:

• Project management; negotiating; managing change/conflict; goal setting; planning and organizing; teamwork, problem solving skills.

Organizational Relationship/Scope:
Building Organizational Talent: Anticipates talents, skills and knowledge that will be needed in the organization; seeks out opportunities to grow people’s capabilities to match those needs; improves the results of others by identifying areas of performance strengths and development opportunities, by providing coaching, mentoring or development opportunities, and by providing clear, behaviorally specific feedback to team members and subordinates; creates a learning environment that ensures associates realize their highest potential, allowing the organization as a whole to meet future challenges.
Strategic Decision Making: Quantifies the impact of short to mid-term trade-offs to long term business needs/strategy; identifies critical goals and success factors in different business situations; develops distinctive strategies to achieve and sustain competitive advantage taking into consideration resources, constraints and organizational values; understands the cause-and-effect linkages among the many elements that make up a system—whether the system is their team, unit, or organization, or a project or process.
Driving Execution: Sets and maintains high performance standards for self and others that support the organization’s strategic plan and holds self and other team members accountable for achieving results; ensures organizational systems, processes and people are aligned to support strategic objectives; regularly evaluates self and team on goal attainment, processes used to achieve goals, and competitive benchmarks.
Negotiating: Can negotiate skillfully in touchy situations with both internal and external groups; can settle differences with minimum noise; can win concessions without damaging relationships; can be both direct and forceful as well as diplomatic; gains trust quickly of other parties to the negotiations; has a good sense of timing.
Total Work Systems: Is dedicated to providing organization or enterprise-wide common systems for designing and measuring work processes; seeks to reduce variances in organization processes; delivers the highest quality products and services which meet the needs and requirements of internal and external customers; is committed to continuous improvement through empowerment and management by data; leverages technology to positively impact quality; is willing to re-engineer processes from scratch; is open to suggestions and experimentation; creates a learning environment leading to the most efficient and effective work processes.
Working Conditions:
Work will be performed in the office areas, production floor, warehouse, and dock area Potential exposure to noise, dust, chemicals, and equipment.
Domestic Travel Required

Job Type: Full-time

Pay: $101,000.00 - $130,000.00 per year

Salary : $101,000 - $130,000