Benefits and Leave Administrator

Maletis Beverage is looking for a Benefits and Leave Specialist to join our HR team in-person at our Portland, Oregon office. In this role, you’ll manage our employee benefits, leaves of absence, and workers’ compensation programs, ensuring compliance with federal and state laws while supporting a culture of employee wellness and safety. This is an excellent opportunity for someone who enjoys working directly with people, values attention to detail, and thrives in a collaborative, team-focused environment. 

What You’ll Do:  

Benefits Administration: 

• Manage day-to-day benefit programs including medical, dental, vision, FSA/HSA, life, disability, voluntary benefits, and 401(k). 

• Serve as the primary contact for employees and vendors regarding benefit enrollment, eligibility, and claims. 

• Partner with the benefits broker and vendors to resolve employee issues and ensure quality service. 

• Lead new hire and annual open enrollment, including presentations, materials, and system updates. 

• Reconcile benefit invoices and ensure accurate payroll deductions. 

• Oversee COBRA administration for terminated employees. 

• Collaborate with leadership to provide education and training on benefits and wellness initiatives. 

Leave Management:

• Coordinate and track all leaves of absence including FMLA, OFLA, Paid Family & Medical Leave, ADA, and personal leaves. 

• Partner with third-party administrators and managers to ensure timely, compliant leave processing and communication. 

• Maintain accurate and confidential leave records and provide reporting for trend analysis. 

• Support ADA interactive process and accommodation coordination. 

• Educate managers and employees on leave policies and procedures. 

Workers’ Compensation & Safety: 

• Administer workers’ compensation claims from initial report through closure in partnership with the insurance carrier. 

• Conduct follow-up with employees and managers to ensure modified duty, medical releases, and communication are managed effectively. 

• Track claim data, reconcile invoices, and prepare reports for leadership. 

• Maintain OSHA logs and complete annual OSHA reporting. 

• Partner with the Safety Committee to identify trends, recommend improvements, and support workplace safety initiatives. 

Compliance & Reporting: 

• Ensure compliance with all applicable federal, state, and local benefit, leave, and workers’ compensation regulations. 

• Maintain up-to-date knowledge of legislative changes impacting benefit and leave administration. 

• Generate routine and ad hoc HR reports for data review and management decisions. 

• Maintain accurate records and documentation to support audits or investigations. 

• Coordinate and provide documentation for annual 401(k) plan audits, including employee census data, eligibility, and contribution reporting. 

• Partner with the benefits broker, third-party administrator, and payroll to ensure timely submission of 401(k) compliance testing and required filings. 

• Additional Responsibilities 

• Assist with other HR projects and initiatives as assigned. 

• Support a culture of wellness and proactive employee support. 

Qualifications:

• Degree in Human Resources, Business Administration, or related field (or equivalent experience). 

• 2 years of experience in benefits, leave, or workers’ compensation administration. 

• Experience working in a multi-state environment (Oregon and Washington preferred). 

• Union environment experience preferred. 

• Strong knowledge of FMLA, OFLA, ADA, and related employment laws. 

• Experience working with HRIS and benefits platforms (Paycom experience a plus). 

• Exceptional organizational, communication, and interpersonal skills. 

• High attention to detail, confidentiality, and follow-through. 

• Comfortable working on-site, in an open-concept office setting. 

Why Work for Maletis Beverage:  

• Employee discounts on beverages and apparel 

• Paid vacation, sick time, and holidays 

• Medical, dental, and vision insurance 

• Flexible Spending Accounts (FSA) 

• Generous retirement plan: includes 401(k) match, Roth 401(k) match, plus profit-sharing 

About Maletis Beverage:  

Founded in 1935, Maletis Beverage is a fourth-generation, family-owned distributor based in Portland, Oregon, with an additional facility in Vancouver, Washington. We employ over 450 dedicated professionals who uphold our mission: “Leading the industry with quality products, teamwork, and customer satisfaction.” Our diverse portfolio includes domestic, craft, and import beers, as well as a world-renowned selection of ciders, wines, champagnes, sake, and non-alcoholic beverages. We proudly serve communities across the Pacific Northwest, building strong, lasting relationships with our customers, suppliers, and communities. 

Salary : $70,000 - $80,000