Financial Analyst - Office of Student Services

Overview of the Malden Public Schools: 

The Malden Public Schools (MPS) is a richly diverse school district located within the Greater Boston area and accessible by the MBTA orange line train. Malden’s student body comprises approximately 6,800 students who represent 59 different countries and speak 67 different languages. We have 1 early learning center, 5 K-8 schools, and 1 high school. We are committed to providing high expectations for all learners through rigorous instruction and culturally responsive practices and pedagogy. MPS is a safe, welcoming, and collaborative district where we encourage and embrace a growth mindset. We believe that our diversity is an asset, and we are seeking candidates that reflect, embrace, and contribute to the strengths of our community. 

SEIU Local 888 Union Member Position

Responsibilities:

 FISCAL:

• Maintain all Office of Student Services financial records in accordance with district, state
  and federal policies and requirements;
• Responsible for Circuit Breaker accounting, tracking and reporting
• Responsible for Municipal Medicaid accounting, reporting and tracking
• Prepare other reports and/or assignments as requested by the Assistant Superintendent of Student Services;
• Provide financial analysis of the Office of Student Services; identify and develop
  department administrative and financial functions;
• Assist with the preparation and submittal of state and federal grants related to Student Services; prepare and maintain all Student Services records/payments and serve as
  intermediary with financial auditors and DESE;
• Assist with all DESE financial reports/audits relating to the Office of Student Services ;
• Assist with overall Office of Student Services budget development, oversight and analysis;
• Provide oversight of Office of Student Services accounting records and filing system;
• Supervise and oversee all purchasing for the Office of Student Services including contracts for out-of-district programs and all contracted services including transportation

• Financially establish new OOD students to business office-confirm info with school, submit PO, execute contract, collect monthly attendance and maintain a log for IT
• Inspect tuition bills every month for accuracy before submitting to the business office.
• Update financial information to business office as students change placement midstream
• Extract Medicaid documentation from OOD schools monthly and submit to the Medicaid biller. Work with biller to ensure new codes.
• Coordinating and tracking grant purchase requisitions and vendor purchase requisitions. 

TRANSPORTATION:

• Liaison to Out of District (OOD) students' transportation needs
• Liaison to Program Managers for in-district students' transportation needs
• Provide customer-friendly, direct, and open communication with parents/guardians of transported students
• Provide customer-friendly, direct, and open communication with transportation companies
• Liaison for summer school OOD and in-district students' transportation needs
• Maintain current and accurate data collection of all transported students
• Work with OOD TC to assist with acquisition of required documents

OFFICE:

• Inventories, organizes, and orders supplies for the Student Services office and staff. 
• Maintain confidentiality of students' records and correspondence therein. 
• Maintain confidentiality of all communications within the Student Services office. 
• Assist, when necessary, other Student Services clerical assistants. 
• Submit and track all translation service requests.
• Other duties as assigned by the Assistant Superintendent of Student Services.

Qualifications: 

• Baccalaureate Degree from an accredited college or university in Business, Education, Management or equivalent
• Additional education from accredited college or university in the area of Student Services
• Minimum of five (5) years of municipal experience
• Thorough knowledge of state and federal rules and regulations of Student Services in addition to Financial Management and legal regulations
• Working knowledge and experience with IEP tracking databases, Municipal Medicaid Reimbursement, Circuit Breaker Reimbursement, as well as computerized accounting systems
• Demonstrated knowledge and experience in accounting procedures including experience with spreadsheets and financial templates
• Experience working with Student Services administration and Student Services staff
• Excellent communication, interpersonal, and organizational skills. 
• Ability to multi-task in a highly energetic and busy office setting.
• Familiarity with Student Services grants and budgets. 
• Full working knowledge of Google suite, Microsoft Office, and ASPEN.

Reports to:   Assistant Superintendent fo Student Services

Salary: Pay grade 4 on the Admin Salary Scale, SEIU Local 888 Union Member Position

To Apply: Submit letter of interest highlighting qualifications for the position via School Spring.