What are the responsibilities and job description for the Senior AP Specialist position at Malcolm Drilling?
Join a company that has been shaping the deep foundation industry for over 60 years! Malcolm Drilling is seeking a driven Senior Account Payable Specialist to support an exciting project located in the San Francisco, CA. In this role, you’ll gain hands-on experience in heavy civil construction, deep foundations, and geotechnical engineering while working alongside industry leaders. If you’re looking for a dynamic opportunity to grow your career with an innovative team, apply today!
Job Title: Senior AP Specialist
Location: San Francisco, CA
Employment Type: Temp-to-Hire
Schedule: Full-Time (40 hours per week)
The Senior AP Specialist will be responsible for processing vendor invoices, ensuring accurate coding, maintaining vendor records, and assisting with month-end close. This role requires prior experience with 2-way and 3-way matching to ensure proper invoice validation against purchase orders and receiving documentation.
Key Responsibilities
Job Title: Senior AP Specialist
Location: San Francisco, CA
Employment Type: Temp-to-Hire
Schedule: Full-Time (40 hours per week)
The Senior AP Specialist will be responsible for processing vendor invoices, ensuring accurate coding, maintaining vendor records, and assisting with month-end close. This role requires prior experience with 2-way and 3-way matching to ensure proper invoice validation against purchase orders and receiving documentation.
Key Responsibilities
- Process a high volume of vendor invoices, ensuring accuracy and timely payment.
- Perform 2-way and 3-way matching of invoices, purchase orders, and receipts.
- Verify invoice approvals and proper coding to general ledger accounts.
- Reconcile vendor statements and resolve discrepancies.
- Assist in preparing weekly check runs, ACH, and wire payments.
- Maintain accurate and organized accounts payable files.
- Communicate with vendors and internal staff regarding payment inquiries.
- Support the finance team with month-end closing tasks as needed.
- Assist with other accounting or administrative duties as assigned.
- 3 years of accounts payable or related accounting experience, preferably in a professional services or engineering/construction environment.
- Hands-on experience with 2-way and 3-way invoice matching.
- Strong knowledge of AP processes and best practices.
- Proficiency with accounting software and MS Excel.
- High attention to detail and accuracy in data entry.
- Strong organizational and time-management skills to meet deadlines.
- Excellent communication and problem-solving skills.
- Ability to work independently as well as collaboratively in a team environment.
- Competitive hourly rate based on experience.
- Standard business hours, Monday–Friday.