What are the responsibilities and job description for the Staff Accountant position at Malco Products, Inc.?
Reports To: Controller
Position Overview
Malco Products Inc. is seeking a detail-oriented and driven Staff Accountant to join our Accounting team. This role offers a broad range of responsibilities across general accounting, cost accounting, cash applications, billing execution, and credit support, along with exposure to accounts payable processes.
This entry-level position is ideal for a professional looking to build a well-rounded foundation in a manufacturing accounting environment. The role is designed for individuals who thrive in a hands-on, high-volume setting, take ownership of their work, and proactively identify opportunities for process improvement. Strong performers will be well-positioned for growth and advancement within the organization.
Key Responsibilities
General & Cost Accounting
- Support general ledger accuracy through account analysis and reconciliations
- Participate with month-end close activities, including journal entries and audit support
- Assist with inventory and cost accounting processes within a manufacturing environment
- Assist with accounts payable processing and vendor inquiries, as needed
- Contribute to process improvement, documentation, and automation initiatives
Cash Applications & Billing
- Post and apply customer payments accurately and timely (check, ACH, wire, credit card)
- Investigate and resolve unapplied cash, short pay, and payment discrepancies
- Generate and distribute customer invoices and statements
- Process credit memos, invoice corrections, and billing adjustments
Customer Account Management & Collections Support
- Support maintenance of accurate customer account records, including aging and account reconciliations
- Assist with responses to customers and internal inquiries related to billing and payments, and account status
- Support monitoring of accounts receivable aging and collection activities
Cash Management & Credit Support
- Provide back-up support for cash management activities, including cash positioning, bank reporting and transaction support
- Support with monitoring customer credit risk, including credit limits and account exposure
Qualifications
- Bachelor’s degree in Accounting, Finance, or Business preferred (minimum GPA of 3.0)
- 1–3 years of experience in accounting, accounts receivable, or collections
- Experience with ERP systems (Microsoft Dynamics AX or similar preferred)
- Strong Microsoft Excel skills including advanced functions such as PivotTables, SUMIFS, XLOOKUP
- Proficient in AI tools such as Claude or demonstrated ability to quickly learn and apply AI solutions in a business environment
Skills & Competencies
- High attention to detail and accuracy
- Strong analytical and problem-solving abilities
- Effective communication and interpersonal skills
- Ability to manage multiple priorities in a high-volume environment
- Self-motivated with a proactive approach to identifying and resolving issues