What are the responsibilities and job description for the Sales Administrative Assistant position at MAK Imaging Solutions?
We’re seeking a highly organized, detail-driven, and proactive Sales Administrator to support our fast-paced sales and operations team. This role is ideal for individuals who thrive on structure, enjoy cross-functional coordination, and take pride in keeping systems running smoothly. You’ll be the operational backbone of our sales process—ensuring contracts are executed, inquiries are answered, and data flows seamlessly between departments.
The office is located on the Berlin/Cromwell border. We are a service company that maintains medical modality equipment such as MRI, CT, Xray, C-Arm and other smaller medical equipment primarily in TX, FL and IL but the majority of management is located here in CT. We also buy, sell and install medical equipment around the country.
We are looking for someone to help support and help keep the sales team organized. Starting pay is somewhere between $45,000 - $55,000. The majority of the time will be at the office but might be one day a week, you can work from home.
Key Responsibilities:
Contracts & Documentation
- Prepare, review, and track client contracts and agreements
- Ensure all documentation is accurate, compliant, and properly archived
- Coordinate with legal and finance teams for approvals and signatures
Light Marketing Support
- Assist with email campaigns, product flyers, and promotional materials
- Coordinate with marketing vendors or designers as needed
- Maintain brand consistency across client-facing materials
Website & Product Management
- Upload and update product listings, descriptions, and pricing on the company website
- Monitor product availability and remove outdated listings
- Collaborate with inventory and operations teams to ensure accuracy
Flash Reporting & Sales Tools
- Maintain and update the Flash Report daily to reflect real-time sales, inventory, and operations data
- Coordinate with purchasing and operations to ensure data integrity across tabs (Bid Sheet, Sales, Inventory, Product Development)
- Provide daily visibility to leadership on sales pipeline and inventory status
Daily Inquiries & Client Support
- Respond to incoming client inquiries via email and phone
- Route leads to appropriate sales reps and ensure timely follow-up
- Maintain CRM records and track inquiry resolution
Quotes & Proposals
- Generate and send quotes based on client specifications and inventory availability
- Track quote status and follow up with clients to close deals
- Support sales reps with proposal formatting and documentation
Accounts Receivable Support
- Monitor outstanding invoices and follow up with clients for payment
- Coordinate with finance to reconcile payments and resolve discrepancies
- Maintain accurate records of receivables and payment status
_ Qualifications:_
- 2 years in sales administration, customer service, or operations support
- Strong proficiency in Excel, CRM systems, and website CMS platforms
- Excellent written and verbal communication skills
- High attention to detail and ability to manage multiple priorities
- Experience with contracts, invoicing, or AR processes is a plus
What You’ll Gain
- A structured, high-performance environment where your organizational skills shine
- Daily collaboration with sales, operations, and leadership teams
- Opportunities to grow into sales operations, project management, or client success roles
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: Hybrid remote in Cromwell, CT 06416
Salary : $45,000 - $55,000