Supply Chain Coordinator

Title: Forecasting/Supply Chain Coordinator

Reports to: Director of Accounting and Wineries President (Dual Reporting) 

Classification: Salaried, Non-Exempt

Position Summary:

The Roederer Collection of wineries in the US, owned by Maison Louis Roederer, is seeking a resourceful Supply Chain Coordinator who thrives in creating and maintaining processes and who is looking for a role with growth in demand planning. 

Supply Chain plays a crucial role in optimizing the flow of goods and services in our organization. The role is responsible for coordinating the procurement, production, inventory, and distribution of products, ensuring that the supply chain operates efficiently and effectively. The primary responsibilities involve coordinating and managing the various components of the supply chain. This includes managing production schedules, monitoring inventory levels, and optimizing the distribution of finished goods. This role works closely with other departments, such as procurement, production, and customer service, to ensure seamless collaboration and alignment across the organization. The role requires strong attention to detail, powerful excel skills, and a strong focus on tracking wine in multiple systems.

This position will report four days per week to Diamond Creek Vineyards in Calistoga and one day per week to Merry Edwards Winery in Sebastopol.

Reporting to the Director of Accounting and the President, this role is an integral part of a dynamic accounting team supporting a growing and evolving organization. The ideal candidate will embrace and assist in the implementation of new technologies to help build an efficient and scalable accounting and financial reporting operation.

ESSENTIAL DUTIES AND RESPONSIBILITIES: All Roederer Collection Brands (Other duties may be assigned.)

Inventory and Production Planning and Forecasting:

• Own Production Inventory Reports for Still Wine; Update post physical inventory and meet with stakeholders to determine slow moving goods/bottling requirements

• Partner with President on annual 5-year plan for Diamond Creek and Merry Edwards

• Run data files and reports from multiple sources; consolidate, analyze and summarize data; isolate anomalies and reconcile balances; interpret transactional data for input to financial systems

• Maintain accuracy of inventory quantities by sales channel allocation in multiple warehouse locations of both wineries, including performing all transfers within the ERP system

• Responsible for inventory management, SKU item card set up, tracking case goods, reconciling, perform variance analysis and prepare supporting adjustments

• Coordinate monthly inventory cycle counts and quarterly physical inventories and provide data to accounting for adjusting general ledger balance as appropriate

Sales Coordination, Reporting, and Forecasting:

• Work directly with President to communicate domestic and export markets information to include, but not limited to:

o Allocations, pricing, vintage change and release schedule

o Fulfillment status and Customs requirements

• Manage allocations throughout selling year, track and report on results as needed for management and for staff, including sales performance and other key metrics. Deliver monthly and ad hoc analyses of business results to President

• Maintain reporting for actual and budgeted annual and quarterly sales by SKU and sales channel

• Responsible for preparation of accurate export paperwork and coordination of shipment with the warehouse team, trucking and logistics companies, and customers.

• Manage special labels/packaging and complex paperwork for specific domestic and export markets (Diamond Creek and Merry Edwards)

QUALIFICATION & EXPERIENCE REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Excellent organizational skills and attention to detail

• Strong Excel skills

• Intermediate Inventory management, data manipulation and analytics skills

• Strong verbal and written skills

• Computer proficiency in Microsoft Office

• Demonstrated experience with ERP systems, Microsoft Dynamics a plus

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 Be seated for long periods of time

 Be able to manage a multi-line phone system

 Be able to lift a minimum of 40 pounds (approx. weight of a case of wine)

OUR BENEFITS:

• Competitive compensation commensurate with experience

• Full Healthcare Package including medical, dental, and vision insurance, long-term disability insurance, life, and AD&D insurance

• Paid time off

• Paid holidays

• 401k & Company Match

• Flexible spending account