What are the responsibilities and job description for the Bookkeeper/Administrative Assistant position at Maison Welles?
Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth office operations and accurate financial record-keeping. The ideal candidate will bring enthusiasm, organization, and technical proficiency to help us maintain efficiency and deliver exceptional service to our clients. If you thrive in a fast-paced environment, possess strong computer skills, and enjoy multitasking, this opportunity is perfect for you!
Responsibilities
- Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Maintain accurate financial records and prepare reports for management review
- Handle incoming calls on multi-line phone systems with professionalism and courtesy
- Provide front desk support by greeting visitors, managing appointments, and directing inquiries
- Support office management tasks such as organizing files, maintaining supplies, and coordinating schedules
- Enter data efficiently into spreadsheets and other productivity software while ensuring accuracy
- Assist with client communication, customer service inquiries, and follow-up correspondence
- Proofread documents for clarity and correctness, ensuring high-quality communication
- Support administrative projects using Microsoft Office tools like Word, Excel, and Outlook
- Manage phone communication with excellent phone etiquette and organizational skills
Qualifications
- Proven experience with office management, clerical work, or administrative support in a professional setting
- Strong computer literacy with proficiency in QuickBooks, Microsoft Office (Word, Excel), spreadsheets, and data entry software
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Bilingual abilities are highly desirable to assist diverse client needs
- Previous experience as a personal assistant or front desk receptionist is a plus
- Exceptional customer service skills with a friendly and professional demeanor
- Strong typing skills along with proofreading and editing capabilities
- Ability to handle multiple responsibilities efficiently while maintaining attention to detail
- Familiarity with office equipment such as multi-line phones and office management tools
Join us in creating an energized workplace where your organizational talents and technical skills can shine! This paid position offers the opportunity to grow your career while supporting our team’s success through reliable administrative assistance and precise bookkeeping. We value proactive professionals eager to contribute their expertise in a vibrant environment!
Pay: $21.00 - $27.00 per hour
Work Location: In person
Salary : $21 - $27