Assistant Facilities Manager

Reports to: Facilities Manager

Primary Service Area: Santa Fe, NM

Employment Term: Full-Time; 12-Months; Exempt

Bargaining Unit: No

Salary/Wage Range: $59,662-$95,963 Depending on qualifications and experience. New hires are offered up to mid-range dependent upon qualifications and experience.

Deadline for Application: Open until filled         

Summary

Under the direction of the Facilities Manager, the Assistant Facilities Manager is responsible for the overall direction, coordination, and evaluation of the Building Maintenance team and departmental programs. In the absence of the Facilities Manager, the Assistant Facilities Manager also provides support to the Grounds, Custodial, and Security teams.

The Assistant Facilities Manager is responsible for coordinating preventive maintenance and the upkeep of NMSD buildings, grounds, and campuses, and working with the Facilities Manager to provide detailed work direction to various contractors and maintenance staff. Typical duties and responsibilities include, but are not limited to, working with the Facilities Manager and Administrative Assistant to solicit proposals, initiate purchase orders, and ensuring payments to contractors are processed in a timely manner. The role also involves maintaining accurate records and inventory; documenting work assignments and time; and reviewing and providing first-level approval of maintenance personnel’s time records. Other responsibilities include directly performing various maintenance tasks as needed.

The Assistant Facilities Manager coordinates, schedules, maintains, and inspects all work related to the upkeep of buildings and campuses, ensuring tasks are completed correctly and in a timely manner. All duties are expected to be performed in a positive and receptive manner, supporting the mission and vision of the New Mexico School for the Deaf (NMSD). Additionally, the Assistant Facilities Manager serves as a role model for students, displaying professionalism, courtesy, and helpfulness.

This position directly supervises assigned employees and carries out related responsibilities as determined necessary by the Facilities Manager and in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; and addressing complaints and resolving problems.

It is anticipated and expected that all functions of this position will be performed in a positive and respectful manner, with a strong focus on advancing the mission and vision of New Mexico School for the Deaf. The duties and competencies listed are comprehensive yet not all inclusive of this position.

Essential Duties and Responsibilities (Other duties may be assigned)

• Under the supervision and direction of the Facilities Manager, Oversee the Security, Custodial, and Grounds Departments in the absence of the Facilities Manager.
• Oversees both the Santa Fe main campus and the Albuquerque preschool’s building systems maintenance.
• Directly supervises the Building Maintenance Department and serves as a working member of the maintenance team.
• Assigns, schedules, and monitors the work and performance of building maintenance staff.
• Oversee skilled and semi-skilled maintenance involving HVAC, central plant, boilers, refrigeration, plumbing, electrical, mechanical, irrigation, and related building systems.
• Coordinates and oversees campus HVAC needs, working directly with HVAC contractors and on-call service providers.
• Manage contracted repairs and preventive maintenance for building systems.
• Manages preventive maintenance programs using the school’s software programs.
• Coordinates with the Grounds Supervisor on integrated facilities operations.
• The Assistant Facilities Manager has general knowledge of building and ground maintenance and custodial work. He or she can perform general maintenance, and grounds work if needed or requested. Coordinates with the Grounds Supervisor on integrated facilities operations.
• Supports campus safety, security, and seasonal operations.

Position-Specific Qualifications:

Required Education, Experience, and Skills

• A bachelor’s degree in a field related to building maintenance, construction, electrical systems, general management, administration or business.

• Expertise and at least five (5) years’ experience in building maintenance and/or construction related fields.

• Proficient with the use of technology and able to learn various job-related software programs.

Additional Qualifications

• Applicants with additional certificates/degrees in various construction-maintenance related fields, management or a similar or related field demonstrating scheduling, task completion, management, and coordination skills will be given additional consideration.

• Additional physical work: This position is physically demanding. The Assistant Facilities Manager is expected to lift and carry tools and other related equipment and materials on a regular basis.

Qualifications and Expectations Applicable to All NMSD Employees

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Commitment to Vision- Must be committed to NMSD’s Vision, Mission, and Beliefs

• Language Skills- Ability to read, analyze, and interpret general periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and correspondence. Ability to effectively present information and respond to questions from groups of managers, and the general public.
• American Sign Language: Proficiency in or willingness to learn American Sign Language required.
• Written Communication: Writes clearly and informatively; varies writing style to meet needs. 

• Organization- Must be organized and detail-oriented. 

• Analytical- collects and aggregates data for program maintenance and improvement. 

• Continuous Learning- Seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills. 

• Job Knowledge- Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively. 

• Use of Technology- Adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity. Has a working knowledge of Microsoft Office and Outlook.

• Mathematical Skills- Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs. 

• Reasoning Ability- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.  Ability to think independently, solve problems and work with the whole team.

• Problem Solving- Gathers and analyzes information skillfully; develops alternative solutions; works in group problem solving situations. 

• Cooperation- Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts. 

• Teamwork- Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyone’s efforts to succeed. 

• Diversity- Shows respect and sensitivity for cultural differences; educates others on the value of diversity; builds a diverse workforce. 

• Ethics- Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles.

• Organizational Support- Follows policies and procedures; completes tasks correctly and on time; supports organization’s goals and values. 

• Adaptability- Manages competing demands. 

• Personal Appearance- Dresses appropriately for position; keeps self well groomed. 

• Attendance/Punctuality- Is consistently at work and on time; ensures work responsibilities are covered when absent. 

• Dependability- Follows instructions, responds to management direction; takes responsibility for own actions. 

• Initiative- Seeks increased responsibilities; asks for and offers help when needed. 

• Quality- Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality. 

• Safety and Security- Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions.  

• Physical Demands- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to drive for long periods of time; stand; walk and sit. Unless otherwise stated in this job description, the employee must occasionally lift and/or move up to 30 pounds. 

NMSD is committed to providing equal employment opportunities to all employees and applicants for employment. We adhere to all applicable laws, statutes, and regulations regarding equal employment opportunities and affirmative action.? As an equal opportunity employer, we ensure that all qualified applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, genetic information, family and medical leave, protected veteran status, or any other characteristic protected by law.

Salary : $59,662 - $95,963