What are the responsibilities and job description for the Secretary to Maintenance and Transportation position at Maintenance/Bus Garage?
JOB DESCRIPTION
TITLE: SECRETARY TO MAINTENANCE AND TRANSPORTATION
PRIMARY FUNCTION:
To assist in an efficient and professional manner the maintenance and
transportation office operations.
QUALIFICATIONS:
• Formal education and/or experience required to fulfill responsibilities of
the position.
• Proficient skills in typing, word processing, file maintenance and computer
skills.
• Excellent organization, communication and interpersonal skills.
• Two years of secretarial experience preferable.
REPORTS TO: Director of Maintenance and Transportation
PERFORMANCE RESPONSIBILITIES:
1. Receive incoming calls; take accurate messages and route to appropriate staff.
2. Receive and assist outside visitors, bus drivers and other employees.
3. Sort and route all incoming and outgoing mail.
4. Prepare purchase orders, receive goods or collect proof of receipt from person(s)
actually receiving goods, and key invoices for payment.
5. Exhibit reliability by completing work as assigned and meeting projected time
lines.
6. Order all parts and supplies for busses and school vehicles.
7. To prepare reports and other documents for the Director.
8. Receives and checks monthly bus reports, compiles data, and assists in the
preparation of the annual transportation report.
9. Assists with the preparation of requests for bids.
10. Remain current in skills necessary for assignments, including technology.
11. Deal with problems and emergency situations in a reasonable and appropriate
manner.
12. Create a pleasant and professional atmosphere.
13. Demonstrate sound decision making and judgment.
14. Perform other duties as assigned by the Director.
EQUIPMENT USED:
Uses computer, printer, copier, scanner, calculator, fax machine, and other
equipment as needed.
TERMS OF EMPLOYMENT:
Twelve-month contract, non-exempted FLSA status. Salary to be established
annually by the School Board.
Salary : $33,642 - $50,960