What are the responsibilities and job description for the Office Assistant position at Maintenance Bros.?
Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring smooth daily operations within our office environment. As an Office Assistant, you will be the first point of contact for clients, manage administrative tasks efficiently, and support various office functions to foster a productive and welcoming atmosphere. Your proactive approach and attention to detail will help keep our office running seamlessly, enabling our team to focus on delivering exceptional results.
Duties
- Greet visitors, answer multi-line phone systems, and direct calls with professionalism and courtesy.
- Manage front desk responsibilities, including handling incoming mail and packages.
- Maintain organized filing systems, data entry records, and ensure accurate document management.
- Support office management tasks like calendar scheduling, appointment setting, and event coordination.
- Assist with bookkeeping using JOBBER for invoicing, expense tracking, and financial record keeping.
- Provide excellent customer service by responding promptly to inquiries and supporting client communication efforts.
Requirements
- Proven clerical experience or office experience demonstrating strong organizational skills.
- Excellent phone communication skills with knowledge of multi-line phone systems and phone etiquette.
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Personal assistant or administrative experience is preferred but not required; a proactive attitude is essential.
Join us in creating a vibrant office environment where your organizational talents shine! We value energetic individuals who thrive on multitasking and delivering top-notch support to our team while fostering positive interactions with clients and visitors alike.
Pay: $15.00 - $22.00 per hour
Benefits:
- Flexible schedule
- Retirement plan
Work Location: In person
Salary : $15 - $22