What are the responsibilities and job description for the Head of HVAC Estimation position at Mainline HVAC?
Company Description Mainline HVAC is a specialized provider of heating, cooling, and metal fabrication services, supporting a wide range of commercial and residential projects. The company focuses on delivering reliable HVAC solutions that balance performance, efficiency, and durability. With expertise across system design, installation, and fabrication, Mainline HVAC offers end-to-end support for complex mechanical needs. Team members benefit from working in a technically driven environment that values quality workmanship, safety, and long-term client relationships.
Role Description The Head of HVAC Estimation is a full-time, in office role based in Birmingham, AL, with flexibility for some work from home on Fridays. This role oversees the preparation of accurate and timely estimates for HVAC projects, including reviewing drawings and specifications, defining scopes of work, and developing cost breakdowns for materials, labor, and subcontractors. Day-to-day responsibilities include leading the estimating team, coordinating with project managers, engineers, and fabrication staff, and ensuring that bids align with company standards and client requirements. The position also involves optimizing estimation processes, maintaining cost databases, monitoring market pricing, and participating in client meetings to clarify technical and commercial aspects of proposals. The Head of HVAC Estimation is expected to mentor team members, support resource planning, and contribute to strategic decisions that improve profitability and project outcomes.
Qualifications
- Strong foundation in Mechanical Engineering and HVAC system design, with practical understanding of Mechanical, Electrical, and Plumbing (MEP) coordination.
- Proficiency with Computer-Aided Design (CAD) tools for reviewing, interpreting, and marking up mechanical drawings and fabrication details.
- Demonstrated Project Management skills, including planning, scheduling, budgeting, and risk assessment for HVAC projects.
- Effective Team Management capabilities, with experience leading estimators or technical staff, setting priorities, and coaching performance.
- Experience in HVAC estimation or cost engineering, including takeoffs, pricing, and proposal development for commercial and industrial projects.
- Strong analytical, numerical, and problem-solving skills, with attention to detail and ability to meet deadlines under time constraints.
- Clear written and verbal communication skills for collaborating with internal teams, vendors, and clients.
- Proficiency with estimation software, spreadsheets, and general business productivity tools; familiarity with HVAC codes and standards is an advantage.
- Bachelor’s degree in Mechanical Engineering or a related field preferred; equivalent experience in HVAC estimation and project delivery strongly considered.