Recruitment Coordinator

Maine Veterans’ Homes (MVH) is a nonprofit organization dedicated to honoring and caring for Maine’s Veterans and their families. Nationally recognized for excellence in long-term and residential care, we know that our ability to deliver outstanding service begins with the people we hire.

We are seeking a Recruitment Coordinator to play a vital role in building our team across six Homes statewide. This is a unique opportunity for a motivated, detail-oriented professional to make a lasting impact by helping us attract, engage, and hire the compassionate caregivers and support staff who make our mission possible.

Position Summary
As a Recruitment Coordinator, you will be the bridge between candidates and MVH. You’ll work closely with recruiter, hiring managers, and candidates to ensure a smooth, professional, and welcoming hiring experience. From coordinating interviews to managing applicant tracking systems, you’ll directly influence the quality of talent joining our team and ultimately, the quality of care we provide to Veterans.

What You’ll Do

• Manage requisition postings across multiple job boards and internal systems to maximize candidate reach
• Screen applications for qualifications and alignment with MVH’s mission and values
• Coordinate and schedule interviews between candidates, hiring managers, and recruiters
• Draft, distribute, and track offer letters while ensuring all pre-employment requirements are met
• Support the onboarding process by coordinating background checks, collecting immunization records, and preparing orientation schedules
• Send timely and professional communication to candidates, including interview confirmations and declination notices
• Maintain accuracy and compliance in the applicant tracking system (ATS) and HR files
• Provide an outstanding candidate experience by serving as a friendly, knowledgeable first point of contact throughout the hiring process

What We’re Looking For

• Education or Experience – You have an associate’s degree in Human Resources, Business, or a related field, or equivalent hands-on experience in a recruitment or HR support role
• Recruitment/HR Exposure – 1–2 years of experience in recruitment, HR, or administrative coordination where you managed multiple priorities
• Tech Proficiency – Comfortable using Microsoft Office Suite (Word, Excel, Outlook) and willing to learn HRIS/Applicant Tracking Systems
• Organized and Detail-Oriented – Able to keep track of deadlines, candidate files, and compliance requirements with accuracy
• Trusted Professional – Handle sensitive information with discretion and maintain confidentiality at all times
• Strong Communicator – Clear, approachable, and professional in both written and verbal interactions

Benefits

At MVH, you’ll enjoy benefits that honor your expertise, fuel your growth, and help you thrive both personally and professionally:

• Competitive Pay – Rewarding compensation that reflects your experience and impact
• MainePERSPension Plan – A rare and valuable benefit to secure your financial future
• Generous Paid Time Off – Prioritizing your well-being and work-life balance
• Comprehensive Benefits – Health, dental, and vision coverage to keep you and your family healthy
• Tuition Reimbursement – Invest in your growth with support for continued education
• Leadership Development – Ongoing opportunities to expand your skills and advance your career
• Mission-Driven Culture – Be part of a team that serves Maine’s Veterans with pride and purpose

• Associate’s degree in Human Resources, Business, or a related field, or equivalent hands-on experience in a recruitment or HR support role
• 1–2 years of experience in recruitment, HR, or administrative coordination where you managed multiple priorities
• Comfortable using Microsoft Office Suite (Word, Excel, Outlook) and willing to learn HRIS/Applicant Tracking Systems
• Ability to keep track of deadlines, candidate files, and compliance requirements with accuracy
• Clear, approachable, and professional in both written and verbal interactions

Maine Veterans’ Homes provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.