Retirement Services Clerk

Help make a difference in the lives of Maine public employees and retirees.

MainePERS is seeking a Retirement Services Clerk to support the accurate and timely processing of retirement-related requests and documentation. This position plays an important role in protecting member information and benefits by carefully reviewing documents, identifying discrepancies and potential fraud, and ensuring work is completed in accordance with established procedures.

The ideal candidate is detail-oriented, organized, dependable, and committed to accuracy, accountability, and building trust.

What You'll Do

• Process retirement applications, rollover paperwork, tax withholding, electronic fund transfers, and other required forms for completeness and accuracy.
• Review documentation and information for errors, discrepancies, inconsistencies, and potential indicators of fraud, and appropriately escalate concerns.
• Provide general information and forms to members and the public by phone, email, mail, and route questions to appropriate staff.
• Schedule virtual and telephone meetings with members and staff.
• Process returned mail and research and update contact information using available resources.
• Generate reports and workflows from the Pension Administration System to support Retirement Services operations.
• Prepare correspondence, forms, and other documents according to established procedures.
• Verify the accuracy of work completed by peers and maintain accurate records and files.
• Assist in preparing informational packets for employer orientations, 
• Scheduling virtual informational retirement sessions, 
• Assist with the documentation and creation of training materials for Retirement Services Clerk role.
• Protect confidential member information and ensure assigned work is completed accurately and timely.
• Perform other duties as assigned.

What We're Looking For

• Strong attention to detail and commitment to accuracy.
• Ability to recognize discrepancies and potential concerns and follow established procedures for resolution.
• Strong organizational and follow-through skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Professional written and verbal communication skills.
• Ability to build trust through confidentiality, consistency, and accountability.
• Comfort working with computer systems and detailed administrative processes.

Minimum Qualifications

High school diploma or equivalent plus two years of clerical experience in an office environment with demonstrated attention to detail.

Preferred Qualifications

• Customer service experience by phone or in person
• Experience with Windows-based computer applications.

If you take pride in getting the details right and want your work to help protect the retirement benefits of Maine's public employees, we encourage you to apply.

Salary: Begins at $42,348 if annualized 

Benefits: We offer an outstanding benefit package including: 

• Work-Life Balance – 13 paid holidays, eligible to accrue 2 weeks of vacation leave annually, 12 days of sick leave, and up to 4 days of personal leave days..
• Health Insurance Coverage – MainePERS pays for 65%-90% of health insurance based on the employee’s annual salary and coverage level (dependent or employee)
• Dental Insurance –100%employer for employees and their dependents
• Vision Insurance – Employee paid
• Retirement Plans, MainePERS Contribution to your Pension, Deferred Compensation, Wellness Reimbursement ($300), Flexible Spending Accounts, Public Service Student Loan Forgiveness, and  Parental leave