What are the responsibilities and job description for the Advancement Operations Manager position at Maine Central Institute?
Maine Central Institute seeks an intrinsically motivated, organized, tech savvy, detail-oriented, and collaborative professional to serve as Advancement Operations Manager. This position provides essential operational and administrative support for the Advancement Office and plays a critical role in ensuring the accuracy, efficiency, and effectiveness of fundraising, donor stewardship, alumni engagement, and campaign activity.
As MCI prepares for a transformational comprehensive campaign, this position will provide strong systems support, assist in donor and campaign processes, and ensure a high level of service and professionalism in all advancement operations.
Essential Duties and Responsibilities:
● Maintain and update donor, alumni, constituent, and prospect records within the school’s CRM system, Virtuous, ensuring data accuracy, integrity, and consistent record keeping practices.
● Perform continuous donor prospect research.
● Process, track, and manage gifts, pledges, and related documentation accurately and in a timely manner.
● Serve as a primary contact for Advancement Office inquiries and messaging, including phone calls, email communication, social media, and welcoming visitors.
● Prepare and distribute gift acknowledgments, tax receipts, pledge reminders, and stewardship communications.
● Work collaboratively with the Business Office to support reconciliations and reporting.
● Generate standard and customized reports to support fundraising strategies.
● Assist with donor proposals, presentations, and materials as needed.
● Support advancement colleagues with logistics and mailings regarding fundraising, engagement, communication and all institutional priorities.
● Provide support for the Head of School Office, as needed.
● Support planning and execution of alumni, donor, and advancement-related events.
● Coordinate advancement office supplies and assist with budget and expense tracking.
● Assist with coordinating campaign committee logistics and meeting support.
Qualifications:
● Bachelor’s degree preferred; equivalent experience considered.
● Experience in advancement, nonprofit administration, education, customer service, or related fields preferred.
● Strong organizational skills and exceptional attention to detail.
● Ability to manage multiple priorities and deadlines effectively.
● Excellent written and verbal communication skills.
● Proficiency with software applications and database/CRM systems; experience with fundraising databases preferred.
● Ability to handle confidential information with professionalism and discretion.
● Demonstrated ability to work independently and collaboratively.
Reports to: Assistant Head of School for Advancement
Benefits: MCI offers a competitive benefits program including medical, vision and dental plans, disability, life insurance, and flexible spending accounts.
To Apply: Please submit your resume and a cover letter detailing your interest and qualifications for the position to: tbertrand@mci-school.org
Pay: $46,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $46,000 - $50,000