Donor Relations Coordinator

Recruiting Opportunity Closes:  05.12.2026

Hourly Wage:  $31.25

Hours Per Week:  40

Status:  Non-Exempt / Full Time

Number of Positions:  1

Location: Cascade Divisional Headquarters

Position Title: Donor Relations Coordinator

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church.  Its message is based on the Bible.  Its ministry is motivated by the love of God.  Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Application Instructions:

Complete the online job application, upload a resume and cover letter.

To apply online go to:    Donor Relations Coordinator , or https://tinyurl.com/bddafjws

To apply in person go to 8495 SE Monterey Ave., Happy Valley, OR 97086.  Bring a resume and cover letter and complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact David Swanson at david.swanson@usw.salvationarmy.org or call (503) 794-3270.  Mr. Swanson is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:

To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.

----------------------------------------------------------------------------------------------------

SCOPE OF POSITION: 

The Donor Relations Coordinator manages the cultivation, solicitation, and stewardship efforts for a caseload of 1200 Mid-level ($1,000 ) donors through strategic communications, mission-driven donor experiences, and personalization that result in continual and increased giving. The eventual goal is to qualify and move donors to Major Gift managed files as appropriate. The DRC also will partner with leaders, colleagues, and members of the Development Department in a range of activities to build strong relationships between Mid-level caseload donors and TSA programs, leading to increased support and partnership.

EDUCATION:

Required: High School Diploma or GED

Preferred: BA/BS in relevant field such as Business or Sales or Marketing.

WORK EXPERIENCE:

Required: nonprofit fundraising, sales, marketing, public relations, customer service.

License: Must have a valid driver's license and a good driving record.

REQUIRED SKILLS AND QUALIFICATIONS: 

• Above average written and oral communication skills including ability to make well organized and impactful presentations, proposals and marketing materials.
• Exceptional interpersonal and phone  skills.
• Excellent customer service to internal and external customers.
• Solid computer literacy and proficient in using the internet for research.
• Analytical and comfortable working with databases.
• Solid skills in Word, Excel, Outlook, PowerPoint, Canva and other computer programs.
• Experience in managing a portfolio, goals-based fundraising and/or direct solicitation is a plus.
• Experience or familiarity with working in a complex non-profit organization with many departments, programs and fund-raising priorities is desirable.
• Familiarity with issues of fundraising, general professionalism and workplace ethics.
• Able to adapt and show flexibility in response to changing job situations and priorities.
• Goal-oriented and driven to make a difference; proven ability to meet/exceed expectations.
• Able to manage confidential information with an appropriate level of discretion.
• Detail-oriented with a strong focus on quality and accuracy.
• Ability to build and maintain positive relationships with diverse individuals, including donors, volunteers, colleagues, and organizational leaders.
• Strong organizational skills including ability to manage multiple projects and competing priorities efficiently, follow through and meet deadlines.
• Able to support and promote the mission, values and charitable work of The Salvation Army through one's professional actions, behavior and encounters with others.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Meets regularly with Divisional Director of Development or other designated leader for accountability discussions regarding strategy and moves.
• Manages a caseload of approximately 1200 of the Mid-level donors as follows:
  • Cultivates relationships by updating, appreciating, and asking donors to deepen their partnership with The Salvation Army, including solicitation of gifts.
  • Creates a written monthly and yearly strategy plan of donor touches to ensure that all donors on caseload receive (at least) quarterly communications.
  • Executes strategy through phone, email, mail, social media and customized notes/correspondence.
  • Engages in occasional face-to-face communication with giving prospects/donors on a limited number of accounts that qualify at the highest level within the tier.
  • Captures new information regarding donor’s interests, relationships, life events, and capacity for philanthropic giving; enters information into the donor’s database record.
  • Establishes a yearly caseload goal based on previous year’s income and expected lift.
  • Identifies triggers regarding donors with high-capacity potential for referral to leadership.
  • Steward’s donors who have reached their maximum giving potential.
  • Manages all office systems related to DRC duties, including maintaining updated database donor files, tracking spreadsheets, correspondence, and gift acknowledgments, etc., in keeping with department policies and procedures. Documents all donor interactions through database contact reports and according to established business practices. Carries out any office and computer-related tasks important to fulfilling the goals of the position.

• Learns and stays current on The Salvation Army's programs and projects and effectively communicates the mission to donors.
• Conducts oneself in a professional, friendly, and truthful manner when dealing with donors.
• Works collaboratively with the Donor Relations Directors, Senior Donor Relations Directors, and others as appropriate in Development to identify major gift donor prospects and qualified donors among the Mid-level caseload donors for addition to MG caseloads.
• Develops collateral materials that ‘tell the programmatic story of Salvation Army service’ to encourage giving and align with donor/prospects interests.
• Assists with logistics and collaborates with team members and volunteers within budget to implement touch points, events and activities.
• Responds with urgency to the needs and requests of others, internally and externally, and ensures a high degree of responsiveness to all donors regardless of giving level.

• Keeps leadership informed on critical issues impacting areas of responsibility in a timely manner.
• Attends Divisional CRD meetings and monthly THQ ML meetings.
• Adheres to The Salvation Army's policies and procedures in carrying out job duties.
• Executes other duties as assigned.

WORKING CONDITIONS: 

Works with sensitive and confidential material. Driving, driving long distances, overnight travel, and possible extended travel. The following equipment may be used: telephone, computer equipment, fax/copy machine, 10-key calculator, Frequent phone and in-person contact with people from diverse backgrounds.

PHYSICAL REQUIREMENTS:

• Ability to sit; climb and/or balance; stoop, kneel, bend, stretch, crouch and/or crawl; stand for long periods of time; walk, reach overhead.
• Ability of manual dexterity and eye-hand coordination; use of vision.
• Ability to drive a vehicle.
• Ability to lift to 25 lbs. (usually file boxes)
• Ability to grasp, push, pull objects such as file cabinet drawers and reach overhead.
• Ability to operate telephone.
• Ability to operate a desktop or laptop computer.
• Ability to understand written information.

MISCELLANEOUS:

This job description cannot fully express what will be required of the employee in the fulfillment of his/her duties. Each employee is, therefore, responsible for asking questions, suggesting ideas, and to be willing to learn new skills. The Salvation Army reserves the right to revise or change job descriptions and/or duties as the need arises.

It is expected that each employee will be familiar with The Salvation Army Western Territory Handbook for Employees. Questions regarding its contents can be directed toward the immediate supervisor.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

Will require a criminal history information check. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.