Business Administrator Assistant

POSITION TITLE:    Business Administrator Assistant

DEPARTMENT:        Business

STATUS:                    Regular Full Time/Non-Exempt

SUPERVISOR:          Corps Officer

COMPENSATION:    $25-27/hr. Based on Experience

An internal candidate has been identified. 

GENERAL STATEMENT:  

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in his name without discrimination.

The Salvation Army is an equal opportunity employer.

SCOPE OF POSITION:

• Provide Assist administrative support to the Corps Officers, the department head, and provide support to department to help ensure that the needs of the department are served.
• Assist the food pantry, if needed
• Maintain and distribute Regular Family Services office assistance, including Utility, Rental, and other assistance to clients based on funding.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Business Operations
  • Assist with paperwork for Corps personnel and serve as a backup contact for human resources needs when the Commanding Officer is unavailable.
  • Complete, submit, and maintain all human resources paperwork when needed, including following directives related to confidentiality and file  
  • Submit Payroll hours weekly and approve payroll reports per Payroll and NW Division policy and direction; maintain high
  • Assist with maintaining updated contact information for the corps with all agencies.
  • Assist with and generate various reports as needed.
  • Sort, process, and record all income mail for the Commanding Officers
  • Assist with the processing and recording of church offering income.
  • Process all income checks and send them to CDS ?? if needed.
  • Maintain the office supply inventory and order replacement supplies, as necessary.
  • Process all incoming bills for corps when the Commanding Officer is not available.
  • Prepare general correspondence as requested.
  • Answer and direct phone calls, including taking messages and providing information to callers.
  • Regularly collect and sort mail both on-site and at the local P.O. Box

• Social Services Assistance
  • Assist with representing the corps’ social services programs as directed.
  • Maintain and distribute Regular Family Services office assistance, including utilities, rent, and other assistance to clients, based on funding.
  • Maintain records of all Family Services assistance through the WellSky platform recording program.
  • Attend staff meetings and trainings.
  • Perform other job-related duties assigned by supervisors.
  • Assist the Commanding Officers with office and workplace cleaning when other staff are on vacation.

ADDITIONAL HOLIDAY DUTIES :
• Assist with holiday client intake.
• Assist with preparing holiday application packet.
• Assist the Commanding Officer CO with writing letters to community.
• Responsibility of contacting store managers to set up the annual kettles for the seasonal fundraising.
• Assist with hiring and training Bell Ringers, as directed and per Salvation Army hiring policies.
• Assist with processing Christmas income, including picking up and counting monies donated to the kettles program.
• Assist with compiling information and filling out all Christmas reports for Officers, Divisional and Territorial headquarters, DHQ, THQ, and outside agencies.
• Provide other Christmas assistance as needed.

EDUCATION AND WORK EXPERIENCE:

• High School Diploma or equivalent; an associate degree or bachelor's degree in business or accounting is desirable.
• Previous office and administrative experience
• Previous Salvation Army experience preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Detail-oriented and attention to detail.
• Self-starter
• Strong use of the English language in verbal and written communication (Spelling 90%, Grammar 85%)
• Excellent telephone, email, and messaging skills
• Ability to work in a fast-paced environment and maintain poise under pressure.
• Ability to work with a diverse group of people.
• Basic knowledge of business protocols
• Ability and willingness to keep information confidential.
• Ability to relate positively to people from diverse backgrounds.
• CPR and & First Aid certification are preferred.
• Must have a valid Washington State Driver’s License and ability to pass TSA guidelines, including the ability to pass a TSA background check and to be at least 21 years of age.

SOFTWARE-RELATED SKILLS :

• Microsoft Office suite, especially Outlook, Word, and Excel, required.
• Outlook
• Other software and reporting programs as needed (training provided)

PHYSICAL REQUIREMENT :

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead
• Ability to operate a telephone
• Ability to operate a desktop or laptop computer
• Ability to lift up to 25 lbs. (usually file boxes)
• Ability to access and produce information from a computer
• Ability to understand written information
• Ability to understand written information.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be provided to enable qualified individuals with disabilities to perform the essential functions of this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management.

The Salvation Army will comply with all governmental orders and any contractual obligations relative to COVID-19 safety measures, including mandatory vaccination of staff, if required.  The Salvation Army will consider requests for exemptions from any such requirements on either religious or medical grounds.

A generous benefits package is included with full-time positions: paid holidays, vacation time, sick time, and medical, vision, and dental insurance.

Health Insurance: Low bi-weekly premiums for employee-only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside a Kaiser service area. Voluntary 1 and family coverage at additional cost. Delta Dental DHMO and DPPO dental insurance are offered.

Life and Voluntary Options: An employer-paid life insurance policy covers employees. Voluntary supplemental life, short-term and long-term disability plans are available.

Retirement Plans: Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at five years eligible service time. Plus, an employee-funded voluntary 403(b) option.

Parental Leave: The benefit is 40 hours of Paid Leave for qualifying events.

Sick Leave: 12 days of Sick Leave annually, accruing from day one, eligible for use after three months’ service time.

Paid Vacation:

Two weeks annually, accruing from day one, for non-exempt positions.
Four weeks annually, accruing from day one, for exempt positions.
Accrued vacation is eligible for use after six months’ service time.
Paid Holidays: 13 designated holidays 1 floating holiday per yearA generous benefits package is included with full-time positions: paid holidays, vacation time, sick time, and medical, vision, and dental insurance.

Salary : $25 - $27