What are the responsibilities and job description for the Business Management Specialist position at Maier Design Group, LLC?
The Business Management Specialist supports the strategic, financial, and operational functions of an architecture and design firm. This role ensures that business processes run efficiently, projects are aligned with firm goals, financial performance is monitored, and internal teams have the support needed to deliver high-quality design work. The specialist works closely with leadership, project managers, designers, and clients to optimize workflows, maintain compliance, and support overall business growth.ResponsibilitiesAssist leadership in developing and implementing business strategies aligned with firm goals.Monitor key performance indicators (KPIs) related to project performance, resource allocation, and profitability.Analyze operational workflows and recommend improvements to increase efficiency and productivity.Support the development of long-term business plans and annual operating budgets.Work with project managers and studio leads to track project timelines, budgets, and staffing.Help develop project schedules and resource plans.Monitor workload distribution across design teams and assist in balancing resources.Ensure project documentation, approvals, and processes are consistent across the firm.Assist with financial reporting, forecasting, invoicing, and expense tracking.Review project budgets and identify cost variances or risks.Support contract preparation, proposal development, and fee structure analysis.Maintain compliance with accounting processes and firm policies.Assist in preparing proposals, RFP responses, and marketing materials.Research market trends, competitors, and potential client opportunities.Support client relationship management and internal CRM updates.Evaluate and refine internal business processes, workflows, and documentation standards.Ensure consistency in firmwide tools, templates, and operational systems.Contribute to policy and procedure creation, updates, and communication.Serve as a liaison between operations, design teams, finance, HR, and leadership.Facilitate communication to ensure business needs align with project execution.Assist in onboarding new employees to business systems and processes.Qualifications1–2 years of experience in business operations, project coordination, or management.Proficiency with Microsoft Office or Google Workspace (strong Excel/Sheets).Experience with project management and scheduling tools (Deltek Ajera, Deltek Vision/Vantagepoint, Asana, Smartsheet, Monday.com).Familiarity with architecture/design workflows and terminology.Experience with CRM systems and financial/reporting software.Strong analytical and problem-solving skillsExcellent communication and interpersonal abilitiesAttention to detail and strong organizational skills