What are the responsibilities and job description for the Receptionist position at MAI CO INDUSTRIES INC?
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen, and forward incoming phone calls on a 5-line phone system
- Ensure the reception area is tidy and presentable, with all necessary stationery and materials
- Provide basic and accurate information in-person and via phone/email
- Receive, sort, and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk
- Order office supplies and keep inventory in stock
- Maintain updated records and files of different media
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
- Knowledge of computer systems, Excel, and Word
- Assist HR with payroll duties and inputting timecards
- Organizing regular safety meetings, ordering, and filling safety cabinets regularly
- Education Requirements:
- High School Diploma, GED, or equivalent
- College Degree (Associate’s Degree) or vocational training is a plus
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Experience Requirements:
- 2 years’ experience as a receptionist or 2 years’ experience in and administrative roll
Skills Required:
- Hands-on experience with office equipment, e.g., fax machines and printers.
- Must have a professional attitude and appearance.
- Must possess solid written and verbal communication skills
- Must be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Strong multi-tasking and time-management skills, with the ability to prioritize tasks.
- Must demonstrate a customer service attitude and pleasant personality.
- Overachieving mindset and strong work ethic